what. AG
Operations Manager & Executive Support(m/w/x)
Vollzeit
Senior
ab 90.000 / Jahr
Zürich
CO
Constructor Knowledge5 Stunden
Operations & People Lead(m/w/x)
Management
Vollzeit
Keine Angabe
Zürich
Nejo KI-Zusammenfassung
In this role, you will lead operational efforts and team coordination across Germany and Switzerland, ensuring effective people management and compliance. Your day-to-day responsibilities will include facilitating meetings, supporting HR processes, and enhancing organizational efficiency.
Lass KI die perfekten Jobs für dich finden!
Lade deinen CV hoch und die Nejo-KI findet passende Stellenangebote für dich.
Anforderungen
- •Several years of experience in operations, people leadership, program management, or general management roles
- •Proven experience in line management and leading multi-disciplinary teams
- •Strong organizational, coordination, and execution skills with a hands-on mindset
- •Ability to own topics end-to-end, from planning through execution and follow-up
- •Experience working cross-functionally with HR, Finance, Legal, and Operations
- •Solid understanding of employment-related processes and collaboration with HR teams (especially in Germany)
- •Comfortable handling complex, time-critical, and sensitive topics (e.g. audits, performance issues, escalations)
- •High level of accountability, reliability, and attention to detail
- •Structured, pragmatic, and solution-oriented working style
- •Strong written and verbal communication skills; able to interact confidently with internal and external stakeholders
- •Ability to prioritize effectively in a dynamic, fast-paced environment
- •Willingness to take operational responsibility and be present where needed
- •Strategic thinking capability combined with a hands-on execution mindset
- •Experience in international or multicultural environments is a strong plus
- •Fluency in English is required; German is a strong advantage
- •Experience in education, training, or program-based organizations
- •Experience in regulated environments, audits, or certification processes
- •Experience in supporting organizational change or scaling phases
- •Familiarity with Germany / Switzerland operational contexts
- •Participation in on-site audits when required
- •Monthly travel within the region (Germany / Switzerland)
Keine Angabe
Berufserfahrung
ca. 1 – 4 Jahre
Deine Aufgaben
- •Lead operational initiatives across Germany and Switzerland
- •Coordinate weekly 1:1 meetings with team members
- •Facilitate regular team meetings
- •Align priorities and timelines across functions
- •Interview and select instructors and teaching assistants
- •Review employment contracts and HR documentation
- •Support HR with country-specific regulations in Germany and Switzerland
- •Manage hiring, onboarding, performance management, and separations
- •Approve vacation requests
- •Oversee certification processes in Germany and Switzerland
- •Coordinate certification work with internal teams
- •Prepare documentation for audits
- •Participate in on-site audits as needed
- •Provide office coordination and operational support
- •Plan and execute office relocations
- •Travel monthly within Germany and Switzerland
- •Review and approve invoices
- •Approve salaries following HR processing
- •Monitor regulatory and administrative updates
- •Attend selected marketing and industry meetings
- •Coordinate partnerships and institutional relationships
- •Communicate with governmental and public bodies in Germany and Switzerland
- •Support marketing planning and initiatives
- •Attend program kick-offs and key sessions
- •Organize and lead final project presentations and career sessions
- •Act as an escalation point for operational issues
- •Manage daily email and stakeholder communication
- •Solve cross-functional problems and provide operational support
- •Handle exceptions and ad-hoc challenges across teams
- •Identify operational improvements and organizational efficiencies
- •Contribute to long-term structural and process development
Sprachen
Englisch – verhandlungssicher
Deutsch – Grundkenntnisse
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Constructor Knowledge erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Ähnliche Jobs direkt in deine Inbox?
Noch nicht perfekt?