Description

In this role, you will serve as the organizational backbone for the team, supporting managers with administrative tasks, coordinating meetings and travel, and enhancing team culture through events and onboarding activities.

Requirements

• •Proven professional experience as a team assistant, executive assistant, or in a comparable role
• •Completed commercial training or equivalent
• •Fluent German at a business-professional level
• •Strong English skills (spoken & written)
• •Strong organizational talent with attention to detail and reliability
• •Ability to juggle multiple priorities with flexibility and initiative
• •Hands-on mentality and proactive, team-oriented approach
• •Calmness in chaotic environments and ability to organize moving parts
• •Reliable judgment and ability to facilitate others' work
• •Experience in a start-up or scale-up environment
• •Familiarity with basic HR or finance admin processes
• •Interest in shaping internal processes and contributing ideas for improvement

Tasks

• •Act as the first point of contact for inquiries
• •Handle correspondence and prepare documents
• •Maintain internal records
• •Support management with administrative tasks
• •Assist with reporting for the management team
• •Manage and coordinate calendars and appointments
• •Organize business travel arrangements
• •Process travel expenses
• •Ensure logistics for workshops and meetings
• •Assist with onboarding new colleagues
• •Prepare welcome materials for new hires
• •Help organize team events and activities
• •Coordinate employee recognition activities
• •Prepare meeting agendas and take minutes
• •Support logistics for internal and external meetings
• •Coordinate follow-ups and track action items
• •Assist with ordering supplies and vendor coordination
• •Provide backup support to the Office Manager
• •Contribute ideas to improve workplace routines

Benefits