Description

As a Junior Team Assistant, you will serve as the organizational backbone of the team by coordinating meetings, managing travel, and ensuring smooth office operations. You will also create memorable company events and support team culture.

Requirements

• •Commercial apprenticeship or solid educational background in business administration/tourism management
• •Proficiency in all MS Office applications, especially Excel and PowerPoint
• •Quick grasp of concepts
• •Independence, quick integration into new teams, and curiosity for new challenges
• •High accuracy and attention to detail
• •Fluency in German and excellent proficiency in English

Tasks

• •Coordinate internal and external meetings
• •Manage travel bookings and expense accounting
• •Organize company events
• •Welcome and support clients and guests
• •Handle incoming and outgoing mail
• •Manage email correspondence
• •Keep files and documents organized
• •Book and coordinate business travel
• •Prepare and follow up on meetings
• •Organize documents and presentations for meetings
• •Coordinate calendars and schedule events
• •Send invitations and book venues
• •Arrange catering and technical setup for events
• •Check and process expense reports
• •Support with incoming invoices
• •Assist with office operations and supply orders
• •Coordinate with external suppliers
• •Monitor deliveries and returns
• •Prepare IT equipment for new starters
• •Manage hardware hand-outs and returns
• •Contribute to internal projects and initiatives

Tools & Technologies

Benefits