Description

In this role, you will be the backbone of the executives' operations, managing their calendars and travel while coordinating meetings across time zones. Your proactive support will help streamline processes and enhance productivity in a dynamic startup environment.

Requirements

• •Proactivity, calmness under pressure, and solution-oriented mindset
• •Ability to thrive in a fast-paced startup environment with evolving priorities
• •Cultural awareness and confidence working across Asia and Europe
• •Attention to detail and strong sense of ownership
• •About 5 years of experience in a Personal/Executive Assistant role
• •Excellent written and verbal communication skills in German and English; knowledge of other European languages is a big plus
• •Strong exposure to international, cross-time-zone environments
• •Exceptional organisation and time management skills
• •Proficiency in Google Workspace, Microsoft Teams, and other modern productivity tools
• •High degree of discretion, professionalism, and integrity

Tasks

• •Manage executives' calendars across multiple time zones
• •Coordinate internal and external client meetings
• •Book venues for team events and stakeholder meetings
• •Organize travel arrangements, including flights and accommodation
• •Submit claims according to company policy
• •Handle confidential correspondence and documents
• •Assist with light operational tasks and special projects

Tools & Technologies

Benefits