Description

You will ensure the COO’s office runs seamlessly by managing complex schedules and logistics. Your day-to-day involves balancing high-level communication with the discreet handling of sensitive information.

Requirements

• •Experience as Personal Assistant or similar
• •Excellent command of English
• •German, Italian, Dutch, French, Spanish welcome
• •Strong organizational and multitasking skills
• •Independent and team-oriented work style
• •Proficiency in Microsoft Office Suite
• •Proficiency in calendar management software
• •Skill in email and communication tools
• •Competence in travel and logistics planning
• •Familiarity with office management systems
• •Secure handling of confidential information
• •Excellent communication and interpersonal skills
• •Strong problem-solving and proactive mindset
• •Ability to manage multiple priorities
• •High discretion and professionalism
• •Strong relationship-building skills
• •Openness to regular position rotation

Tasks

• •Manage the COO's calendar and email
• •Oversee the Board member's cost center
• •Coordinate travel arrangements and meeting schedules
• •Perform administrative tasks for the Board area
• •Act as the primary communication contact
• •Handle and respond to meeting requests
• •Organize onsite meeting logistics and room setups
• •Manage sensitive information with strict discretion
• •Support the COO's daily office operations
• •Plan team events, dinners, and townhalls
• •Maintain professional relationships with all stakeholders
• •Represent the Board member’s office professionally

Tools & Technologies