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DEDE.710 Houlihan Lokey Germany AG

Team Assistant(m/w/x)

Frankfurt am Main
Full-timeOn-siteExperienced
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Managing diaries, calls, and documentation at a global investment bank. Previous administrative experience and MS Office proficiency required. Support for independent strategic financial advisory teams.

Requirements

  • Previous administrative experience
  • Excellent organisational, written and verbal communication skills
  • Strong attention to detail
  • Prioritisation ability
  • Proficiency in Microsoft Office (Outlook, PowerPoint, Excel)
  • Fluency in English and German
  • Positive, flexible and service-oriented attitude
  • Ability to meet deadlines
  • Resourcefulness and strong initiative
  • Anticipation skills and decisiveness
  • Ability to interact professionally with all levels
  • Ability to maintain confidentiality
  • Self-starter with strong ownership mindset
  • Commitment to continuous improvement

Tasks

  • Manage diaries and appointments
  • Provide telephone support and handle calls
  • Draft and distribute documentation
  • Arrange meetings and conference calls
  • Review invoices for accuracy
  • Liaise with US and EMEA-based Assistants
  • Maintain professional communication with teams and clients
  • Arrange internal and external meetings and events
  • Manage complex travel bookings and itineraries
  • Handle visas and currency requirements
  • Prepare and submit expenses online
  • Collate expenses for client billing
  • Reconcile credit card statements
  • Process travel refunds
  • Maintain and update SalesForce CRM
  • Support CRM data hygiene efforts
  • Assist with deal execution administration
  • Register executives for conferences and track costs
  • Maintain a structured filing system
  • Track absence and holiday records
  • Renew subscriptions as needed
  • Photocopy and bind presentations
  • Support client events and promotional activities
  • Participate in firm-wide initiatives and admin meetings
  • Complete project work and ad hoc tasks
  • Provide support across the office as needed
  • Cover for other administrators when required
  • Support the Admin Manager as needed
  • Act as Fire Officer or First Aider if required
  • Ensure office space is presentable

Work Experience

  • approx. 1 - 4 years

Education

  • Compulsory education

Languages

  • English – Business Fluent
  • German – Business Fluent

Tools & Technologies

  • Microsoft Office
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of DE.710 Houlihan Lokey Germany AG and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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