Fresenius Kabi
Team Assistant - Global Commercial Ecosystem & Enablement(m/w/x)
Full-timeOn-siteExperienced
Bad Homburg vor der Höhe
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FRFresenius Kabi
Team Assistant - Global Commercial Excellence(m/w/x)
Bad Homburg vor der Höhe
Full-timeOn-siteExperienced
Nejo AI Summary
Coordinating complex international schedules and prioritizing information for a commercial excellence leader. 2-3 years administrative support and digital fluency with MS Office suite essential. Dynamic global work environment, supporting senior leadership.
Requirements
- 2-3 years administrative or operational support experience
- Digital fluency with Outlook, Teams, Excel, PowerPoint
- Adaptability to new systems and platforms
- Initiative and proactive problem-solving
- Ability to structure complexity
- High organization skills
- Detail-orientation and reliability
- Discretion and professionalism with sensitive information
- Team player mentality and collaborative culture contribution
- Steady, dependable support
- Clear, confident, appropriate communication
- Experience in intercultural/international environments
- Fluency in English (required)
- Additional languages (a plus)
Tasks
- Manage complex scheduling for the team across time zones
- Handle day-to-day team coordination tasks
- Prioritize information flows for the Head of Global Commercial Excellence
- Coordinate travel-related tasks for the Head of Global Commercial Excellence
- Perform ad-hoc administrative duties
- Support project management activities
- Identify opportunities to improve team efficiency and processes
- Prepare high-quality presentations for leadership
- Prepare high-quality presentations for team communications
- Plan and execute internal and external events and workshops
- Coordinate directly with event vendors
- Book meeting rooms
- Arrange catering for larger meetings and workshops
- Collaborate with local office administrators for facility coordination
- Coordinate IT equipment for new team members
- Set up workplaces for new team members
- Support new joiners and external partners during onboarding
- Assist with IT system and HR platform access
- Assist with general administrative setup
- Manage Statement of Work (SoW) and invoice processes
- Document SoW and invoice processes
- Track signatures for SoW and invoices
- Follow up on internal payments (e.g., vendor invoices, travel expenses)
- Ensure accuracy and compliance with internal financial workflows
- Prepare and submit purchase requisitions
- Submit purchase orders using Instore
- Ensure compliance with approval workflows for purchases
- Maintain an overview of existing purchase orders
- Accurately book received goods in Instore
- Process tax-relevant team activities using internal systems
- Provide accurate and timely information for tax processes
Work Experience
- 2 - 3 years
Education
- High school diploma
Languages
- English – Business Fluent
Tools & Technologies
- Outlook
- Teams
- Excel
- PowerPoint
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Fresenius Kabi and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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FRFresenius Kabi
Team Assistant - Global Commercial Excellence(m/w/x)
Bad Homburg vor der Höhe
Full-timeOn-siteExperienced
Nejo AI Summary
Coordinating complex international schedules and prioritizing information for a commercial excellence leader. 2-3 years administrative support and digital fluency with MS Office suite essential. Dynamic global work environment, supporting senior leadership.
Requirements
- 2-3 years administrative or operational support experience
- Digital fluency with Outlook, Teams, Excel, PowerPoint
- Adaptability to new systems and platforms
- Initiative and proactive problem-solving
- Ability to structure complexity
- High organization skills
- Detail-orientation and reliability
- Discretion and professionalism with sensitive information
- Team player mentality and collaborative culture contribution
- Steady, dependable support
- Clear, confident, appropriate communication
- Experience in intercultural/international environments
- Fluency in English (required)
- Additional languages (a plus)
Tasks
- Manage complex scheduling for the team across time zones
- Handle day-to-day team coordination tasks
- Prioritize information flows for the Head of Global Commercial Excellence
- Coordinate travel-related tasks for the Head of Global Commercial Excellence
- Perform ad-hoc administrative duties
- Support project management activities
- Identify opportunities to improve team efficiency and processes
- Prepare high-quality presentations for leadership
- Prepare high-quality presentations for team communications
- Plan and execute internal and external events and workshops
- Coordinate directly with event vendors
- Book meeting rooms
- Arrange catering for larger meetings and workshops
- Collaborate with local office administrators for facility coordination
- Coordinate IT equipment for new team members
- Set up workplaces for new team members
- Support new joiners and external partners during onboarding
- Assist with IT system and HR platform access
- Assist with general administrative setup
- Manage Statement of Work (SoW) and invoice processes
- Document SoW and invoice processes
- Track signatures for SoW and invoices
- Follow up on internal payments (e.g., vendor invoices, travel expenses)
- Ensure accuracy and compliance with internal financial workflows
- Prepare and submit purchase requisitions
- Submit purchase orders using Instore
- Ensure compliance with approval workflows for purchases
- Maintain an overview of existing purchase orders
- Accurately book received goods in Instore
- Process tax-relevant team activities using internal systems
- Provide accurate and timely information for tax processes
Work Experience
- 2 - 3 years
Education
- High school diploma
Languages
- English – Business Fluent
Tools & Technologies
- Outlook
- Teams
- Excel
- PowerPoint
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Fresenius Kabi and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Fresenius Kabi
Industry
Healthcare
Description
The company is dedicated to ensuring the excellence of packaging materials for life-saving products.
Not a perfect match?
- Fresenius Kabi
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