Team Assistant - Global Commercial Ecosystem & Enablement(m/w/x)

Requirements

• Two to three years administrative experience
• Digital fluency and confidence with MS Office
• Proactive initiative and problem-solving skills
• Strong organizational skills and reliability
• Discretion and professionalism with sensitive information
• Teamwork and collaborative mindset
• Clear and confident communication skills
• Experience in intercultural and international environments
• Fluency in English

Tasks

• Provide administrative and operational team support
• Manage complex executive scheduling and prioritization
• Coordinate day-to-day leadership activities
• Execute ad-hoc administrative duties
• Identify opportunities to improve team efficiency
• Prepare high-quality PowerPoint presentations
• Plan and execute internal and external events
• Coordinate directly with vendors and venues
• Book meeting rooms and arrange catering
• Liaise with facility and office administrators
• Coordinate IT equipment for new members
• Manage workplace setup for new hires
• Support onboarding for joiners and partners
• Facilitate access to IT and HR platforms
• Manage the Statement of Work process
• Track documentation and required signatures
• Follow up on vendor and travel payments
• Ensure compliance with internal financial workflows
• Prepare purchase requisitions and purchase orders
• Monitor and overview existing purchase orders
• Book received goods to trigger payments
• Process tax-relevant team activities
• Provide accurate information for tax processes

Work Experience

EducationMore information about education requirement

Languages

Tools & Technologies