Description

In this role, you will be the go-to person for ensuring a well-functioning office environment. Your day-to-day responsibilities will involve managing facilities, coordinating with vendors, and supporting new employees, all while keeping the office running smoothly.

Requirements

• •Vocational training or comparable qualification in office administration, business management, or related field
• •At least 3 years of professional experience in office operations, facilities management, or comparable hands-on role
• •Very good German and English language skills
• •Strong practical and technical mindset with high level of ownership and reliability
• •Excellent organizational skills and ability to work independently
• •High service orientation, integrity, discretion, and attention to detail
• •Strong problem-solving skills and resilience in dynamic work environment
• •Very good communication and interpersonal skills with strong intercultural competence
• •Very good MS Office and general IT user skills

Tasks

• •Serve as the first on-site contact for employees and service providers
• •Ensure smooth daily operations of office facilities
• •Monitor office conditions for tidiness, cleanliness, safety, and functionality
• •Coordinate and supervise external vendors and service providers
• •Manage office infrastructure, including workplace setup and technical equipment
• •Oversee procurement and inventory management of office supplies and equipment
• •Collaborate with HR on onboarding new employees and physical setups
• •Assist in organizing internal events, meetings, and workshops
• •Train new staff on office procedures and standards
• •Participate in cross-company projects to improve operational processes

Tools & Technologies

Benefits