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AL
ALAIKA Advisory
2d ago

Executive Assistant - Founder/CEO(m/w/x)

München, Frankfurt am Main
Full-timeOn-siteSenior
AI/ML
Data Science

Description

As the founders' right hand, you will master complex logistics and high-stakes event planning to ensure the company's leadership and global executive network remain seamlessly connected.

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Requirements

  • •Academic degree or impressive professional track record
  • •Previous experience as executive assistant
  • •Experience in fast-paced environments
  • •Comfort with change and urgency
  • •Proficiency in English and German (C1)
  • •Strong familiarity with Windows and MS Office
  • •Experience in SAP, Greenhouse and Personio
  • •Administrative, organizational, and problem-solving abilities
  • •Attention to detail, flexibility, and resilience
  • •Discretion with sensitive and confidential data
  • •Ability to build and solidify relationships
  • •Background in finance or finance-related processes

Education

Currently in higher education

Work Experience

approx. 4 - 6 years

Tasks

  • •Align and manage a complex, high-volume calendar
  • •Orchestrate meetings across multiple time zones
  • •Manage internal documentation and incoming invoices
  • •Simplify and coordinate complex travel logistics
  • •Independently support the founders and CEOs
  • •Organize and supervise appointments with effective prioritization
  • •Act as a primary touchpoint for employees, clients, and stakeholders
  • •Provide comprehensive administrative and office management support
  • •Organize signature global executive events for industry leaders
  • •Plan and coordinate monthly and quarterly team and client gatherings

Tools & Technologies

WindowsMS Office SuiteOutlookSAPGreenhousePersonio

Languages

English – Business Fluent

German – Business Fluent

Benefits

Bonuses & Incentives

  • •Attractive bonus structure

Competitive Pay

  • •Attractive real stock options

Career Advancement

  • •Global career opportunities
  • •Professional growth opportunities

Learning & Development

  • •Development budget and training

Other Benefits

  • •Global conference attendance

Healthcare & Fitness

  • •Premium EGYM Wellpass membership

Team Events

  • •Team-building activities
  • •Oktoberfest celebrations
  • •Floßfahrt adventures
  • •Christmas parties

Free or Subsidized Food

  • •Regular dinners and lunches

Modern Office

  • •Top office and equipment
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