Description

You will serve as the organizational backbone for senior leadership, managing complex logistics and board relations to ensure the company's executive operations run seamlessly every day.

Requirements

• •3 years experience in administrative roles
• •Proactive, reliable, and structured working style
• •Excellent organizational and multi-tasking skills
• •Strong attention to detail and accuracy
• •Effective prioritization and flexibility
• •Strong interpersonal and cross-team skills
• •Strong English and German communication skills
• •High discretion, integrity, and trustworthiness
• •Interest in mission-driven or non-profit organizations
• •Advantageous experience with senior stakeholders
• •Friendly and open manner

Tasks

• •Support the Executive Office and senior management
• •Manage complex calendars and stakeholder scheduling
• •Organize international travel logistics and expense reimbursements
• •Prepare meetings and manage follow-up actions
• •Handle German and English correspondence
• •Coordinate board meetings and senior stakeholder events
• •Facilitate information flow between leadership and teams
• •Maintain accurate files and confidential contact records
• •Manage sensitive information with high discretion
• •Optimize office routines and administrative systems

Benefits