Description

As a Strategic Executive Assistant to the MD, you will play a crucial role in managing the MD's schedule and priorities while coordinating strategic projects across teams. Your day-to-day responsibilities will involve facilitating communication, preparing for meetings, and driving initiatives that align with company goals.

Requirements

• •4–8 years of experience in executive support, consulting, or project management roles
• •Proven ability to manage complex projects and coordinate multiple stakeholders independently
• •Excellent organizational and communication skills with attention to detail and proactive problem-solving
• •Strong sense of discretion and trustworthiness
• •Ability to shift seamlessly between strategic thinking and hands-on execution
• •Financial and analytical acumen with experience in finance roles
• •Fluency in German and English (written and spoken)
• •Prior experience in a startup or fast-paced environment
• •Background in business operations, chief of staff, or management consulting
• •Understanding of scaling processes in a 100–200 employee organization
• •Interest in the housing or proptech sector

Tasks

• •Manage the MD’s calendar and email
• •Align priorities with company and personal goals
• •Prepare and coordinate meetings and travel arrangements
• •Draft agendas, materials, and follow-ups for meetings
• •Coordinate personal appointments and commitments
• •Organize personal documents, including tax and insurance
• •Handle confidential asset-related matters
• •Draft, review, and proofread communications and presentations
• •Facilitate communication between the MD and the organization
• •Track progress of strategic initiatives across teams
• •Coordinate new business opportunities and capital raising
• •Launch new cities and implement operational playbooks
• •Manage the M&A pipeline
• •Define and drive project plans with the MD
• •Support the MD in preparing for executive meetings
• •Conduct research and prepare briefings and reports
• •Identify operational gaps and suggest workflow improvements
• •Foster collaboration among leadership team members

Benefits