F. Hoffmann-La Roche AG
Operations Partner, pRED Therapeutic Modalities(m/w/x)
Vollzeitnur vor OrtSenior
Basel
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Proactive administrative support for TechOps leadership at a small-molecule drug developer. Several years supporting senior executives in an international, fast-paced environment required. Support for Head of TechOps and leadership team.
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Anforderungen
- Qualification in management assistance, business administration, or comparable field
- Several years supporting department, division, or senior executive
- International environment experience
- Experience supporting senior executives or department heads
- Fast-paced environment experience
- High autonomy and resourcefulness
- Self-motivated with ability to anticipate needs
- Sound judgment and drive to completion
- Strong organizational skills
- Strong problem-solving skills
- Ability to navigate ambiguity
- Ability to set priorities and manage demands
- Strong sense of ownership and accountability
- Proactive and service-oriented mindset
- Excellent attention to detail
- Reliable and structured working style
- Strong interpersonal skills
- Strong communication skills
- Ability to collaborate effectively across functions and levels
- Excellent command of spoken and written English
- Good command of Microsoft Office applications
- At least five years relevant experience in financial administration
- At least five years relevant experience in purchasing
- At least five years relevant experience in stock management
- Experience with Coupa (advantageous)
- Experience with SAP S/4HANA (advantageous)
- Ability to work independently
- Ability to work as part of a team
- Ability to work under pressure
- Sound judgment in handling sensitive information
- Proven ability to maintain strict confidentiality
- Experience in pharmaceutical industry (advantageous)
- Basic understanding of GxP environment (advantageous)
- Basic understanding of relevant pharmaceutical regulations (advantageous)
Aufgaben
- Act as a trusted partner to the Head of TechOps and leadership team
- Provide proactive administrative and organizational support
- Anticipate needs of the TechOps leadership team
- Independently manage and prioritize departmental administrative activities
- Ensure effective follow-up and smooth day-to-day operations
- Monitor open actions and ensure timely follow-up
- Identify gaps and inefficiencies in administrative processes
- Propose practical improvements to administrative processes
- Prepare agendas for leadership team meetings
- Coordinate meeting materials for leadership team meetings
- Take minutes for leadership team meetings
- Maintain the TechOps organizational chart
- Maintain TechOps mailing lists
- Maintain SharePoint access rights
- Organize travel arrangements for the Head of TechOps
- Organize travel arrangements for division members
- Track the departmental budget
- Provide regular overviews of expenses
- Act as Facility Management Coordinator
- Liaise with Site Management regarding office space
- Coordinate office allocation with the Head of TechOps
- Manage incoming and outgoing mail
- Ensure availability of office supplies
- Ensure timely communication of relevant information across the division
- Organize internal and external meetings
- Coordinate logistics for meetings
- Manage visitor reception for meetings
- Coordinate departmental and team events
- Coordinate and schedule interviews
- Support Line Managers with employee onboarding
- Support Line Managers with employee offboarding
- Coordinate IT equipment for onboarding and offboarding
- Coordinate related administrative activities for onboarding and offboarding
- Coordinate contract workflows
- Coordinate collection of electronic signatures
- Administer Adobe Acrobat Sign
- Manage filing of legal documents
- Liaise with the Legal Department regarding archiving
- Liaise with the Legal Department regarding tracking legal documents
- Provide administrative support for SOP preparation
- Provide administrative support for SOP formatting
Berufserfahrung
5 Jahre
Ausbildung
Abgeschlossene Berufsausbildung
Sprachen
Englisch – fließend
Deutsch – Grundkenntnisse
Französisch – Grundkenntnisse
Tools & Technologien
Microsoft OfficeWordOutlookPowerPointVisioCoupaSAP S/4HANA
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Nejo hat diesen Job automatisch von der Website des Unternehmens Idorsia erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei IdorsiaÜber das Unternehmen
ID
PharmaceuticalsBasel
The company is a high-potential biopharmaceutical company, specialized in the discovery, development and commercialization of innovative small molecules.
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