Wiener Institut für Internationale Wirtschaftsvergleiche (wiiw)
Assistenz der Geschäftsleitung und Office Management(m/w/x)
TeilzeitBefristeter Vertragnur vor OrtJunior
Wien
ab 2.100 / Monat
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Developing Vienna office as a "Great Place to Work" for a sports tech provider with 1,700+ clients. Excellent MS Office, German, and English skills required. Support for executive management and office operations.
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Anforderungen
- Relevant professional experience in Office Management, Executive Assistance, or comparable role
- Completed business or commercial education/training
- Excellent MS Office skills (Excel, PowerPoint, Word, SharePoint)
- Excellent written and spoken German and English skills
- Outstanding organizational and communication skills
- Ability to manage multiple priorities
- Professional, approachable, and service-oriented demeanor
- Strong initiative and hands-on mentality
- Proactive, solution-oriented approach
- Ability to make objective decisions
- Comfortable taking ownership and working autonomously
- Thrive in a team environment
- Experience with local employer branding and employee engagement initiatives is an advantage
- Proven ability to coordinate events
- Proven ability to manage external vendors
- Proven ability to maintain a high-quality workplace experience
Aufgaben
- Further develop the Vienna office as a "Great Place to Work"
- Serve as the primary point of contact for office-related matters
- Troubleshoot and resolve general office issues
- Act as the key communication interface between Managing Directors and employees
- Support executive management in administrative and organizational matters
- Manage calendars, reception, and hospitality
- Coordinate meeting rooms and mail administration
- Partner with leadership to implement the Return-to-Office policy
- Support office redesign, workplace planning, and space utilization
- Enhance collaboration and employee experience through initiatives
- Organize and participate in weekly Management Meetings
- Prepare minutes, reports, and presentations for meetings
- Prepare management presentations and reports
- Manage contracts and documentation via DocuSign
- Correspond with national and international stakeholders
- Prepare reports and monitor the office budget
- Define and manage internal administrative procedures
- Drive office-related projects
- Coordinate and oversee Facility Management activities
- Manage relationships with cleaning company, landlord, and health and safety officer
- Manage company car leasing and supplier contracts
- Coordinate office supplies and maintain inventory
- Manage employee goodies and giveaways
- Support planning and delivery of employee engagement initiatives and events
- Support People, Marketing, and Finance departments
- Approve invoices and oversee related administrative processes
Berufserfahrung
ca. 1 - 4 Jahre
Ausbildung
Abgeschlossene Berufsausbildung
Sprachen
Deutsch – fließend
Englisch – fließend
Tools & Technologien
MS OfficeExcelPowerPointWordSharePoint
Von Nejo automatisch aufbereitet
Nejo hat diesen Job automatisch von der Website des Unternehmens Sportradar erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei SportradarÜber das Unternehmen
SP
ITWien
The company is a worldwide leader in sports data and audiovisual services for bookmakers, offering data-driven marketing services for betting operators.
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