In this position, you handle administrative tasks, manage team requests, and ensure meetings are organized efficiently. You also oversee purchasing and archiving processes while facilitating communication within the organization.
Anforderungen
- •Team members request management
- •Personnel administration management
- •Computer access management for team members
- •Organization of recurring meetings
- •Meeting minutes writing (Optional)
- •Manager's trip organization (Optional)
- •Archiving and classification rules application
- •Legal documents archiving management
- •Purchasing management for the entity
- •Purchase order and invoice management
- •Purchase rules application and team education
- •Invoice validation without order (Optional)
- •External purchases budget monitoring (Optional)
- •Information relay for entity functioning
- •Distribution of Entity and Group information notes
- •Entity information notes writing (Optional)
- •Updates various lists management
- •Visitor and telephone interlocutor welcoming
Deine Aufgaben
- •Manage team requests and prioritize tasks.
- •Handle personnel administration and specific tasks.
- •Manage computer accesses for team arrivals and departures.
- •Organize and coordinate recurring meetings.
- •Write meeting minutes as needed.
- •Arrange logistics for the Manager’s trips.
- •Apply and educate on archiving and classification rules.
- •Manage archiving of legal documents.
- •Oversee purchasing orders and related requests.
- •Process and forward invoices without orders.
- •Educate the team on purchase rules.
- •Validate invoices without orders as necessary.
- •Monitor budget for external purchases when needed.
- •Disseminate information through various channels.
- •Distribute entity and group information notes.
- •Create entity information notes as needed.
- •Update various organizational lists.
- •Welcome visitors and handle inquiries appropriately.
Original Beschreibung
# Werkstudent*in der Rechtsabteilung mit Schwerpunkt: Datenschutz (alle)
**Frankfurt / Main** | **Hybrid**
Werkstudent\*in der Rechtsabteilung mit Schwerpunkt: Datenschutz (alle)
**Michelin stellt ein!**
**Gemeinsam Gutes bewegen.**
**KEY EXPECTED ACHIEVEMENTS**
**Assistantship to the team:**
• Manages all team members requests within the deadlines and according to priorities, redirects if necessary (eg support for professional trips and expenses, various troubleshooting, on-site access or badged sector ...)
• Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mutation forms, mandatory trainings, newcomer welcome, departures, etc.)
• Manages computer accesses at arrival and departure of team members (material and various network accesses).
• Organizes recurring meetings of the entity (planning and logistics) and other meetings on request from team members (optional): respects the organization deadlines, the timing and books meeting rooms accordingly, sends invitations to participants, forwards the agenda and venue.
• Writes the meeting minutes. (Optional).
• Organizes the Manager’s trips (logistics) within the dedicated system. (Optional).
• Applies the archiving and classification rules (confidentiality and retention) and educates the team.
• Manages the archiving of legal documents.
**Purchase management of the entity:**
• Manages purchasing (orders and purchase orders) for the entity through systems according to the needs and specific requests.
• Manages purchase orders and forwards invoices without order to external service.
• Applies Purchase rules and educates the team.
• Validates invoices without order. (Optional).
• Monitors the budget of external purchases (supplies, providers ...). (Optional).
**Relay for information:**
• Provides the information relay for the proper functioning of the entity: distributes information within the deadlines via the Manager and/or by e-mail with the appropriate distribution lists and/or ensures the update of the bulletin board when necessary.
• Distributes Entity and Group information notes.
• Writes Entity information notes. (Optional).
• Updates the various lists (distribution lists, organizational charts…).
**Welcome and service Image:**
• Welcomes each visitor or telephone interlocutor (outside entity or external), redirects and gives a response adapted to its needs.
**Unternehmenskultur bei Michelin**
* Unsere Unternehmenskultur ist geprägt von **Respekt, Vielfalt und Innovation**. Wir fördern eine **inklusive Arbeitsumgebung**, in der jeder Mitarbeitende seine Ideen einbringen kann. Bei Michelin glauben wir daran, dass **Vielfalt unsere Stärke** ist und dass unterschiedliche Perspektiven zu besseren Lösungen führen.
* Wir legen großen Wert auf **Nachhaltigkeit** und arbeiten kontinuierlich daran, unsere Prozesse umweltfreundlicher zu gestalten. **Gemeinschaft und Zusammenarbeit** stehen im Mittelpunkt unseres Handelns, und wir unterstützen unsere Mitarbeitenden dabei, ihre beruflichen und persönlichen Ziele zu erreichen.
Werde Teil eines Unternehmens, das nicht einfach nur Reifen produziert, sondern die **Mobilität der Zukunft gestaltet**.
# opentowork #hireme #hiring #recruitment #michelin