You facilitate daily office operations and support HR with onboarding, while also organizing events and managing budgets. Your role ensures a well-coordinated and welcoming workspace for everyone.
Anforderungen
- •Proven experience as Office Assistant
- •Excellent organizational skills
- •Strong interpersonal communication abilities
- •Proficiency in MS Office
- •Fluent in English, German is nice to have
- •Hands-on, proactive, and approachable attitude
- •Experience in creative, tech, or game industry is a big plus
Deine Aufgaben
- •Ensure smooth daily office operations.
- •Manage supplies and hardware procurement.
- •Oversee contracts and facility maintenance.
- •Support HR with employee onboarding.
- •Set up desks and provide access badges.
- •Organize team events and company meetings.
- •Manage office budget and petty cash.
- •Assist with basic bookkeeping and invoice tracking.
- •Coordinate calendars for events and maintenance.
- •Handle incoming calls, deliveries, and visitors.
- •Serve as the main contact for office needs.
- •Maintain a clean and welcoming workspace.
Deine Vorteile
Flexible working time models
Competitive salary
High personal responsibility
Diverse development opportunities
Open door attitude
Friendly corporate culture
Staff events
Departmental events
Local offers and great location
Original Beschreibung
# Team Assistant & Office Coordinator (20–30 hours/week) (m/f/d)
at our site in 8074 Raaba, Österreich
With Professional Experience | Permanent Employment
Join us as a Part-Time Team Assistant & Office Coordinator (m/f/d) and help keep our daily office operations running smoothly! You’ll manage supplies, hardware procurement, contracts, and facility maintenance, support HR with onboarding, and organize team events and meetings to build a positive company culture. You’ll also handle the office budget, basic bookkeeping, calendar coordination, and be the main contact for all office-related needs, ensuring a welcoming and well-organized workspace.
* As an Team Assistant & Office Coordinator (m/f/d) you ensure smooth daily office operations, including managing supplies, hardware procurement, contracts, and facility maintenance.
* You will support HR with onboarding new employees, from desk setup to access badges and welcome kits.
* Furthermore, you organize team events, offsites, celebrations, and company-wide meetings to foster a positive culture.
* You also manage office budget and petty cash, assist with basic bookkeeping and invoice tracking.
* Moreover, you coordinate calendars for events and maintenance, handle incoming calls, deliveries, and visitors.
* Last but not least, you serve as the main point of contact for office-related needs, maintaining a clean, organized, and welcoming workspace.
* Proven experience as an Office Assistant, Administrative Manager, or relevant role
* Excellent organizational and multitasking skills
* Strong interpersonal and communication abilities (verbal & written)
* Proficiency in MS Office
* Fluent in English, German is nice to have
* Hands-on, proactive, and approachable attitude
* Experience in creative, tech, or game industry is a big plus
* **General conditions:** Flexible working time models, competitive salary
* **Advanced training & career:** High degree of personal responsibility, diverse development opportunities throughout the entire group of companies
* **Team & Community:** Open door attitude, friendly corporate culture, staff events, departmental events
* **Exclusive offers:** Local offers and a great office location