Senior Specialist Regulatory Affairs EMEA(m/w/x)

# Senior Specialist (f/m/d) Regulatory Affairs EMEA **Zurich** | **Full time** **This is where you save and sustain lives** At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare. Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission. To strengthen our **CQA & RA** **team**, we’re currently seeking a **Senior Specialist (f/m/d) Regulatory Affairs EMEA** based in Opfikon, Zurich. **Your responsibilities:** * Order of Swissmedic Free Sales Certificates (FSCs) via the Swissmedic portal Notarizations / Legalizations of Regulatory and Quality documentation and FSC certificates * Organize signoffs of Quality and Regulatory documentation * Compile and submit Regulatory documents according to Regulatory requirements * Support regulatory activities relating to specific portfolio of products/projects * Process invoices (Swissmedic, Notary, Consular Service, State / Federal Chancellery etc.) * Respond to questions from Swiss Regulatory authorities within strict timelines * Identify and elevate key areas of Regulatory risk * Participate as an active team member and provide Regulatory advice to project teams * Local support regarding audits, Quality and Regulatory meetings (catering, room/restaurant reservation, hotel reservations etc.) and further local admin support * Set up purchase orders for projects, workshops, catering, office supplies etc. * Management of the archive (digital / paper) * Represent or lead Regulatory Affairs in small project teams * Organization and active participation in Quality and Regulatory meetings, team meetings and events in Switzerland and in the EMEA region * Local Supplier Management * Prepare meeting content, set up agenda, ensure logistics and follow up on action items. * To prepare expenses for sign off, track invoices, and track cost center budget activity. Ensure service provider agreements are maintained. * To ensure supplier invoices are in order and that payment is processed in a timely fashion. General support as required, ensuring daily queries and follow-up. * To undertake European project management coordination, as necessary, and end-to-end management of specific projects/activities, proactively follow up and manage deadlines. * To gather data and produce reports in a timely and accurate manner for key senior stakeholders as required. **Your Profile:** * Good knowledge of a regulatory / quality / legal environment (awareness of importance) * Previous administrative experience in a dynamic, fast paced international environment * Strong organizational skills and attention to detail * Excellent team worker, pro-active in a team by making suggestions and generating ideas * Speed & accuracy - get tasks done accurately and within strict timeframes * Networking with worldwide senior executive assistant to manage complex agenda * Time flexibility to be able to manage worldwide time zone agendas * Interested and curious about overall functions supported to understand role and responsibility of critical stakeholders and be able to filter meeting & contact requests * Technology savvy to support worldwide virtual working and telepresence / video conference tools * Very good knowledge of MS Office applications (Excel, Word and PowerPoint), effective use of tools for travel & expenses, strong knowledge of remote meeting tools (Zoom, MS Teams, Webex etc.). * Very good communication skills in English and German (both written and spoken) **Our offer:** We provide professional development opportunities to help you continuously enhance your skills and knowledge. Alongside this, we offer competitive remuneration packages to recognize and reward your contributions. We believe in fostering a diverse and inclusive work environment where individuals from all backgrounds can thrive. We are committed to promoting diversity and consider it a true asset that enriches our organization. *Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.* *#LI-TF1* *#IND-DACH* **Reasonable Accommodations** Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please let us know the nature of your request along with your contact information. **Recruitment Fraud Notice** Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information.