You manage scheduling and travel efficiently while also assisting with event coordination and candidate interviews, ensuring smooth operations across teams.
Anforderungen
- •5 years administrative support experience
- •Relevant degree or qualified certifications
- •Proficient in MS Office Suite
- •Proactive with strong multitasking ability
- •Professional attitude and friendly demeanor
- •Organized with high attention to detail
- •Excellent written and verbal communication skills
Deine Aufgaben
- •Manage calendars for meetings and calls.
- •Coordinate international and domestic travel arrangements.
- •Process expense reports through Concur.
- •Update internal databases and contact information.
- •Review invoices and manage payment processes.
- •Assist with event coordination and catering bookings.
- •Schedule interviews and manage candidate communication.
- •Answer phones and route calls to appropriate contacts.
- •Prepare agendas for meetings and investment committees.
Deine Vorteile
Professional international environment
Challenging rewarding career
Collaborative training and mentorship
Competitive compensation package
Lunch allowance
25 vacation days
Fully paid sabbatical after five years
Original Beschreibung
# Assistant
Location:
Baar, CH
**What it's about**
We are seeking a full time Senior Assistant to provide essential support to the Partners Group Private Infrastructure Europe team. This position will play a crucial role in ensuring the efficient operation of the team.
Responsibilities:
* Calendar management of internal and external meetings, conferences, and calls
* Coordinate international and domestic travel bookings, using Concur and with external agency, prepare itinerary and logistics in Outlook including Visa application
* Process expense reports using Concur
* Maintain and update internal data and contact information in Outlook and internal database (DealCloud)
* Review invoices for advisors and obtain the payment process with PO (Purchase Orders)
* Assist with event and conference coordination, booking catering and restaurant reservations, as needed
* Assist with booking interviews for the team and co-ordinate candidate management with HR Recruitment
* Answer phones, screen and route callers, handle inquiries, and provide back up to other administrative assistants
* Coordinate and attend Investment committees and Business Unit meetings including preparation of the agenda
**What we expect**
* 5 year of administrative support experience working in a professional environment for a medium to large corporate entity, including support for executive and upper-level management or 5\* star hotel management experiences
* Relevant degree/ qualified certifications or with experience
* Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
* Ability to work proactively, handle a large number of tasks while meeting deadlines, and perform well under pressure
* Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to a strong administrative support team
* Organized with high attention to detail; ability to multi-task, prioritize, and manage time effectively
* Excellent written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion
**What we offer**
We offer a fantastic opportunity for you to grow:
* Professional, international working environment
* Challenging, rewarding career within a growing company
* Collaborative environment, with on-the-job training and mentorship opportunities
* Competitive compensation package, including performance based annual bonus
* Lunch allowance
* 25 vacation days
* One-month fully paid sabbatical after every five years of employment
---
Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com
**Job Segment:**
Administrative Assistant, Social Media, Administrative, Marketing