Senior Administrative Assistant(m/w/x)

# Senior Administrative Assistant **Basel (City)** | **Full time** **Job Description Summary** Handles all organizational and administrative details of all projects. Has a key role in projects related to administrative competencies and office management works under close supervision, assists in the delivery of a full range of services to various units **Job Description** **Job Title: Senior Administrative Assistant** **Job description summary** The Senior Administrative Assistant will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements. You will be a highly organized, self-directed and proactive team member with excellent communication skills capable of providing continuous improvement of processes and procedures. **#LI-Hybrid** **Location**: Basel, Switzerland **Responsibilities include but not limited to:** * Act as Business Partner to Basel based TCO-LT members providing support such as calendar management, complex business travel, meeting preparation, expense reporting, budget tracking/planning and other administrative processes * Assist with the onboarding and offboarding of employees within the team. * Interact, informs, advise and support TCO and associates from outside the team on processes, guidelines and services that are specific to the department. * Work processes in own area of responsibility supports optimization of current processes and/or introduction of new or modified processes. * Handle administrative projects tasks with defined content and time limitations. Acts as a team member for administrative projects and manages the administrative part of special tasks. * Support or lead projects, workstreams and activities within TCO or the TCO Program Management and Portfolio group. * Guarantee a smooth adjustment to the job of new employees in the area of responsibility. Takes over supervising for colleagues in the administrative area (e.g., apprentices, new employees etc.) * Plan and coordinate administrative procedures and systems and devise ways to streamline processes * Attendance of monthly TCO Global admin meetings, Partnership with other TCO Administrative Assistants for both day-to-day operations as well acting as backup. * Be an active team member in the global BR Oncology Admin Community, and with the BR Administrative Partner community **Essential Requirements:** * 3+ years of experience in administrative work, with preference for experience in a pharmaceutical company * Collaboration across boundaries * Cross cultural experience * Good communication, writing and organization and skills **Education:** * Advanced degree or equivalent education/degree of commercial training (e.g. Swiss Association of Commercial Employees or equivalent) **Desirable Requirements:** * Best practice sharing * Effective communication * Partnering with key stakeholders * Knowledge of organization structures and working practices * Resilience * Continuous learning (dynamic knowledge development) * Digital & technology champion * Change management * Operational, project and meeting excellence * Organizational savvy * Managing diversity * Proactive thinking * Timely decision making **Commitment to Diversity and Inclusion** Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve. **Accessibility and Accommodations** Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message. **Skills Desired**