You manage reception duties, handle communications, and assist with event organization, ensuring smooth operations and effective support for the legal team.
Anforderungen
- •Experience in similar roles preferred
- •Strong interpersonal and communication skills
- •Meticulous and diligent
- •Proven ability to work under pressure
- •Very good organisational skills
- •Native or near-native German required
- •Good oral English imperative
- •Other languages a strong asset
Deine Aufgaben
- •Welcome visitors and answer calls in German and English.
- •Manage incoming and outgoing mail.
- •Handle administrative tasks at the reception desk.
- •Support the legal assistants’ team as needed.
- •Assist in organizing events and onsite activities.
- •Arrange hotel accommodations and travel as required.
- •Manage office supplies and IT orders with the Office Manager.
- •Assist with ad hoc reception projects as needed.
Original Beschreibung
## RECEPTIONIST / OFFICE ASSISTANT (60% – 80%)
###### Permanent employee, Part-time ·Zurich (ZRH)
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##### Role description
Our dedicated Support team is looking for a **R****eceptionist / Office assistant, working 60% - 80%.** We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the Office Manager and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as provide administrative support across the Zurich office.
**Responsibilities will include:**
* Welcome all visitors and answer telephone calls in German and English;
* Manage incoming and outgoing mail;
* Handling administrative and organisational tasks at the reception desk, including supporting the legal assistants’ team as required;
* Supporting with the organisation of events, which includes providing support for onsite activities, organise hotel accommodations and occasional travel arrangements;
* Manage stocks and orders for office supplies as well as IT, in collaboration with the Office Manager;
* Assisting on ad hoc reception projects as required.
##### Your profile
**What we look for:**
* Experience gained at similar role(s); experience at reception or in a law firm would be an advantage;
* Strong interpersonal and communication skills;
* Meticulous and diligent;
* Proven ability to work under pressure;
* Very good organisational skills;
* Native or near-native German and good oral English imperative; other languages (including French) a strong asset.