You oversee daily operations and logistics for school events, ensuring compliance with health and safety standards while managing budget tracking and service contracts.
Anforderungen
- •1–5 years of relevant experience
- •Educational background in administration or logistics
- •Experience or interest in Health & Safety coordination
- •Proven ability in fast-paced environments
- •Excellent communication and interpersonal skills
- •Bilingual in French and English is essential
- •Comfortable using Microsoft Office and collaborative tools
- •Highly organized and self-motivated
- •Strong sense of accountability and service quality
- •Flexible and adaptable to shifting priorities
Deine Aufgaben
- •Coordinate daily operational logistics for events.
- •Organize and support school events and logistics.
- •Lead Health & Safety procedures and compliance.
- •Manage approval process for school outings.
- •Coordinate service contracts with the Finance Manager.
- •Support budget tracking for operational activities.
- •Draft and update internal operational procedures.
- •Collaborate with Site Coordinator for smooth operations.
- •Supervise cleaning provider and maintain service quality.
Original Beschreibung
# Operations Coordinator
Date:
25 Jun 2025
Location:
Aubonne, CH
Job ID:
6473
School:
La Côte International School Aubonne
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**Operations Coordinator**
100% - starting as soon as possible
Under the supervision of the Finance Manager, your main responsibilities will include:
**Responsibilities:**
• Coordinate daily operational logistics: catering, transport for excursions, internal events, and cleaning schedules.
• Organize and support school events: manage planning, logistics, supplier communication, and setup.
• Lead the day-to-day coordination and implementation of Health & Safety procedures across the school, ensuring operational compliance and staff awareness, in collaboration with the Finance Manager.
• Manage the approval process for school outings: schedule planning, risk assessment, and authorization tracking.
• Contribute to the coordination and follow-up of service contracts (cleaning, catering, transport, etc.) alongside the Finance Manager.
• Support budget tracking for operational activities, including events, equipment, and catering.
• Draft, update, and circulate internal operational procedures (SOPs, safety guides, etc.) in collaboration with various internal teams.
• Collaborate closely with the Site Coordinator and other support teams to ensure smooth cross-functional operations.
• Supervise the day-to-day relationship with the cleaning provider and maintain service quality standards.
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**Qualifications and skills:**
• 1–5 years of relevant professional experience in administrative, logistics, or operational coordination roles.
• Educational background in administration, logistics, facility coordination, or a related field.
• Some experience or strong interest in coordinating Health & Safety in a workplace setting, with confidence managing documentation, procedures, and staff training.
• Proven ability to work in a fast-paced, multi-tasking environment with strong attention to detail.
• Excellent communication and interpersonal skills for cross-department collaboration.
• Bilingual in French and English (spoken and written) is essential.
• Comfortable using Microsoft Office and collaborative tools; experience with compliance/quality platforms such as Sphera is an asset.
• Highly organized, self-motivated, and proactive with a problem-solving mindset.
• Strong sense of accountability, service quality, and operational reliability.
• Flexible, adaptable, and able to manage shifting priorities.