You manage reception and office operations, ensuring efficient workflows and a positive work environment while collaborating with various departments and overseeing administrative tasks.
Anforderungen
- •Apprenticeship as business clerk
- •Prior experience as office manager preferred
- •Exceptional proficiency in Microsoft Office
- •Exceptional communication skills in German and English
- •Ability to implement procedures in fast-paced environment
- •Excellent customer service skills
- •Attention to detail
- •Excellent time management skills
- •Ability to work under pressure
- •Ability to work well without supervision
Deine Aufgaben
- •Lead and manage the reception team.
- •Oversee reception and incoming goods processes.
- •Develop efficient routines for daily operations.
- •Enhance workflows and implement improvements.
- •Distribute keys and transponders responsibly.
- •Manage cash desk for minor expenses.
- •Supervise cleaning staff for office and lab maintenance.
- •Oversee preparatory accounting tasks.
- •Handle property management and building maintenance.
- •Manage correspondence with service vendors.
- •Coordinate and organize events.
- •Act as backup for front and back-office duties.
- •Collaborate with various departments like Operations and HR.
- •Perform additional admin and customer service tasks as needed.
- •Promote a positive office culture as a cultural ambassador.
- •Cover other assigned duties to ensure smooth operations.
Deine Vorteile
Attractive work space
Great chance for experience
Opportunity for teamwork
Original Beschreibung
## Office Manager (f/m/d) - Infrastructure & Inhouse Services
###### Permanent employee, Full-time ·Martinsried (BY)
---
##### Purpose of your Job
As the backbone of our daily operations, this role is designed to ensure the smooth and efficient functioning of both front and back-office activities. Your mission is to create a well-organized, people-centered, and inspiring work environment that empowers the Coriolis team, our clients, and partners to thrive.
You will play a key role in office and people management, while also contributing to our cross-functional Teams —helping to shape a creative, supportive, and sustainable workplace culture.
##### Your Responsibility
* Lead and manage reception team / front desk management / back-office management
* Oversee reception and incoming goods/samples processes at any time and proactively take on responsibility
* Develop smooth and practicable routines for the organization in order to ensure smooth day-to-day business
* Enhance workflows and drive improvements
* Hand-out keys and transponders in due diligence
* Manage cash desk for smaller expenses
* Oversee cleaning staff to ensure clean offices and labs to promote an efficient work environment
* Oversee preparatory accounting
* Handle property management services, including maintenance of building
* Manage correspondence with service vendors
* Event coordination and organization
* Act as back-up for any front or back-office duties
* Collaborate cross-functionally with any other unit, such as Operations, Tech/LabSupport, HR, IT, Finance etc.
* Undertake any other admin, customer service and accounts duties as required
* Be a cultural ambassador and support culture in office to ensure positive work environment
* Cover other duties as assigned to ensure daily operations
##### What you need to succeed
* Apprenticeship as business clerk or comparable
* Prior experience as an office manager preferred (2-5 years)
* Exceptional proficiency in Microsoft Office Programs
* Exceptional communication skills in German and (Business) English
* Ability to implement procedures in a fast-paced and evolving environment
* Excellent customer service skills
* Attention to detail
* Excellent time management skills
* Ability to work under pressure
* Ability to work well without supervision, decision making skills
##### Your Contact
***Dominik Schwemmer***
*Senior Business Partner - Talent & Development
People, Organization & Culture Unit
Coriolis Pharma Research GmbH
Phone: +49 (0) 89 – 417760 - 0
Fraunhoferstraße 18 b, 82152 Martinsried