You manage various administrative tasks, supporting executives with scheduling and document management while ensuring the office operates smoothly and stays organized.
Anforderungen
- •Previous experience in office management
- •Strong organisational and multitasking skills
- •Service-oriented mindset with excellent communication skills
- •Reliable, trustworthy and discreet
- •Comfortable with standard office software
- •Fluent in German and English
Deine Aufgaben
- •Provide administrative support to CEO and COO.
- •Coordinate calendars and manage travel arrangements.
- •Prepare for meetings and handle general administrative tasks.
- •Assist with document preparation and project follow-ups.
- •Manage client invoicing, including tracking payments.
- •Collaborate with finance and sales for billing accuracy.
- •Oversee office supplies and manage inventory.
- •Ensure office cleanliness and liaise with service providers.
- •Manage office access, key distribution, and security.
- •Serve as the first point of contact for office matters.
Deine Vorteile
Flexible working hours
Creative contribution opportunities
Enthusiastic diverse team
Language courses budget
Annual training contributions
Original Beschreibung
## Office & Executive Assistant (60%)
###### Permanent employee, Part-time ·Zurich
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##### Your mission
We are looking for a proactive and well-organised Office & Executive Assistant to support our daily business operations. In this role, you will be at the heart of ensuring the smooth running of the office, providing personal assistance to our CEO and COO and handling client billing coordination.
This is a part-time position (60%) that offers a broad variety of tasks, close collaboration with different teams and high flexibility. Ideal for those who want to gain experience in a tech environment.
##### What you bring
* Provide administrative support to CEO and COO, including calendar coordination, travel arrangements, meeting preparations and general administrative tasks
* Support with document preparation and follow-ups on internal projects and deadlines
* Support client invoicing processes: preparing invoices, tracking payments and following up with clients when needed
* Collaborate with our finance and sales team to ensure smooth and accurate billing cycles
* Oversee office supplies, orders and inventory management
* Ensure office cleanliness, organisation and functionality (liaising with service providers as needed)
* Manage office access, key distribution and security-related coordination
* Act as first point of contact for general office-related matters
##### Requirements
* Previous experience in office management, executive assistance and/or administrative coordination (experience in more than one area is a plus)
* Strong organisational and multitasking skills
* Service-oriented mindset with excellent communication skills
* Reliable, trustworthy and discreet in handling sensitive information
* Comfortable with standard office software (Microsoft Office, Google Workspace, etc.); basic experience with invoicing tools is a plus
* Fluent in German and English
##### Why us?
* Flexible working hours & hybrid location model
* You can help shape things with us and fully contribute your creativity
* We are enthusiastic, international and a diverse team with a flat hierarchy
* Language courses budget and Annual training/further education contributions