In dieser Rolle überwachst du die Büroabläufe, koordinierst Reisen und verwaltest Verträge. Du bist der Ansprechpartner für interne und externe Meetings, unterstützt verschiedene Abteilungen und organisierst Teamevents. Außerdem sorgst du für ein sicheres und angenehmes Arbeitsumfeld.
Anforderungen
- •Experience in international environment
- •Experience in customer service
- •Office management experience is a plus
- •Proficiency in Microsoft Office suite
- •Knowledge of collaborative tools
- •Strong analytical mindset
- •Ability to work independently and in teams
- •Proactive and eager to learn
- •Excellent communication skills
- •Excellent organizational skills
- •Excellent knowledge of English and French
- •Knowledge of additional languages is a plus
Deine Aufgaben
- •Büroabläufe überwachen
- •Büromaterial und -geräte einkaufen
- •Reisen koordinieren, inklusive Flüge und Unterkünfte
- •Verträge und Erneuerungen verwalten
- •Lieferantenbeziehungen und Preisverhandlungen managen
- •Unternehmenswohnungen betreuen und Kontakt zur Regie sein
- •Jährliches Budget für das Büro erstellen
- •Termine und Buchungen koordinieren
- •Interne und externe Meetings organisieren
- •Wartungs- und Lieferangelegenheiten klären
- •Finanzabteilungen unterstützen bei Bedarf
- •Teamevents organisieren
- •Externen Besuchern als Botschafter von Sucafina begegnen
- •Neue Mitarbeiter in Genf unterstützen und einführen
- •Innovative Ideen für ein grünes Büro entwickeln
- •Sichere und angenehme Arbeitsumgebung aufrechterhalten
Deine Vorteile
Lern- und Wachstumsmöglichkeiten
Herausforderungen in multikulturellen Umgebungen
Leistungsorientierte Vergütung
Rund-um-die-Uhr kostenloser Kaffee
Original Beschreibung
## Job Description
Responsible for being in charge of the organization and efficiency of daily office operations at Sucafina. From scheduling client meetings, to communicating between departments, supporting other departments when needed. Responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities:
* Overseeing general office operation: Purchasing office supplies and equipment and maintaining proper stock levels ensuring smooth operation of the office
* Coordinating domestic and international travel, including flight, hotel, visas, and car rental to internal or external team members
* Managing all contracts/renewal related to the good operation of the office such as for example: Printers /AC /Courier /Phonelines / Cleaning of the office/Alarm
* Managing relationships, contract and price negotiations with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
* Managing company apartments +/- rented on behalf of Sucafina and occupied by visitors or long terms renters. Be the main contact with Regie for any accident that may occur
* Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
* Coordinate and manage schedules, appointments, and bookings
* Coordinating internal and external meetings in the meeting rooms
* Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
* Support Finance, Lab, Logistics and HR departments when needed
* Organizing events for the team (monthly/seasonal outings, end of year event, marathon, escalade…)
* Be the ambassador of Sucafina when greeting external employees, visitor, clients.
* Be the Geneva contact for all new employees and assist them w their new local life: information about hours of store, transportation, Sucafina electrical bike and scooter where/who to contact in case of emergency, be welcoming and touring the office with them on their first day and introducing them warmly to the team.
* Be innovative to maintain and develop a green office
* Maintain a safe, secure, and pleasant work environment
## Qualifications
Experience:
* Experience in an international environment/ global collaboration
* Experience in Customer service
* Experience in office management is a plus
Technical Skills:
* Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
* Knowledge of collaborative tools (MS Teams, SharePoint, …)
## Additional Information
**Soft skills**
* Strong analytical mindset with the ability to challenge financial information and ensure reporting accuracy.
* Ability to work independently while also thriving in a team-oriented environment.
* Proactive, curious, and eager to learn, with a drive for continuous improvement.
* Excellent communication skills with the ability to interact with international stakeholders.
* Excellent organizational skills (ability to prioritize, plan tasks, and respect deadlines)
**Languages**
* Excellent knowledge of English and French (written and verbal communication skills)
* Knowledge of any other language is a plus