Legal R&D Administrative Assistant(m/w/x)

# Legal R&D Administrative Assistant **Position Snapshot** Location: Vevey, Switzerland Act. Rate: Full-Time Type of contract: Permanent contract Start date: December 2025 Deadline for applications: 25.05.2025 **Position Summary** As a **Legal R&D Administrative Assistant**, you will be responsible for providing high-quality & proactive paralegal and administrative support to the Head of Legal R&D and his team. In this role, you will be managing general administration activities with efficiency, while also supporting main legal events throughout the year. In addition to that, you will have the opportunity to expand your responsibilities to diverse legal matters & activities of the team, and provide legal & paralegal support, by preparing and handling legal & paralegal documents & processes and managing the IP system. We offer a dynamic, inclusive, and international working environment with many opportunities across different businesses, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context. **A Day in the Life of a Legal Administrative Assistant** * Proactive & timely agenda management; prioritize, organize, and prepare meetings with appropriate documents/information * Organize travel arrangements and logistics in line with Nestlé Policy & support in processing travel expenses in line with the Nestlé Policy * Handle and follow up on legal document requests, with possibility to draft & manage the process for Non-Disclosure Agreements (NDA) and other IP related documents & system management * Organize, maintain and archive relevant files and data of the Global R&D Legal SharePoint and contribute actively to continuous improvement and new ways of working for the team * Be the point of contact for ISIT matters, including ordering of required hardware, compliant IT ways of working, etc while playing a key role in the introduction and use of new tools and innovative solutions * Organize and coordinate team meetings, team sharepoints, org charts and regular events & conferences * Exercise initiative and judgement in handling routine and confidential materials * Act as a back-up for the other administrative assistant in the legal department & provide support with any further ad-hoc administrative tasks **What will make you successful** * Extensive experience as an Executive Assistant * Knowledge of the Nestlé policies, entities organization and Nestlé-specific systems and software such as SAP & Concur would be an advantage * Exposure & strong interest to develop knowledge in legal function * IS/IT Savvy with good knowledge of MS office, with an interest & ease to integrate AI & new technologies * Flexible with proven organization skills & ability to multitasking, and a creative & autonomous approach to problem-solving * Excellent communication and stakeholder management skills, both written and verbal * Trustworthy & detail-oriented with collaborative mindset * Ability to handle and maintain confidential information with the utmost discretion and integrityProficient in English, with French or German considered a strong plus Vevey, CH