You provide essential support to the legal team by managing documentation, coordinating signatures, and handling various administrative tasks to ensure smooth operations.
Anforderungen
- •No previous experience required
- •Strong computer skills with MS Office
- •Strong verbal and written communication
- •Fluent in English and French
- •Ability to manage multiple tasks
- •Proactive attitude for problem-solving
- •Exhibits sound and reliable judgment
Deine Aufgaben
- •Assist with corporate secretarial documentation.
- •Collect signatures and distribute documents.
- •Support submission of official documents.
- •Gather information and coordinate notarization.
- •Assist with signing and archiving contracts.
- •Organize digital and manual signatures.
- •Provide administrative support to the legal team.
- •Manage external advisers and travel arrangements.
- •Handle document formatting and subscription maintenance.
- •Manage invoices and monitor mail.
- •Assist with the legal team's internal homepages.
- •Maintain the legal team meeting calendar.
- •Take meeting notes when necessary.
Deine Vorteile
4 additional wellbeing days
Access to learning platforms
Wellbeing initiatives including yoga
3 volunteer days annually
Location-dependent additional benefits
Original Beschreibung
# Legal Assistant
**Lausanne** | **Full time**
**The Role**
As a Legal Assistant, you will contribute to the effective functioning of the legal department by assisting with managing company documentation and performing various administrative corporate and legal support tasks. Previous legal assistant experience is not required so if you have a sharp eye for detail, an instinct for organization, and thrive in a fast-paced environment, we want to hear from you.
**Key responsibilities**
· Assist with corporate secretarial documentation for Frontiers: collecting signatures, scanning and saving documents and distributing documents as required.
· Support with the submission of official documents, gather relevant information, and coordinate notarization with guidance and advice from the legal team.
· Assist with signing, collecting, storing and archiving contracts.
· Organize and manage digital and manual signatures when necessary.
· Offer administrative support to the legal team, including managing external advisers, travel arrangements, and various administrative tasks (e.g. document formatting, subscription maintenance, invoice management, and mail monitoring).
· Assist with the legal team's internal homepages.
· Maintain the legal team meeting calendar and take meeting notes when necessary.
**Requirements**
***No previous experience in the legal field required***
· Strong computer skills, including proficiency with MS Word, Excel, PowerPoint, Adobe, and a high degree of digital literacy.
· Strong verbal and written communication abilities.
· Fluent in English and French, both spoken and written.
· Able to manage several tasks and priorities in a dynamic, fast-paced environment.
· Proactive attitude with a focus on solving issues.
· Exhibits sound and reliable judgment.
Please note this is a **hybrid** role (3 times a week in our **Lausanne** office)
# *Equal opportunity statement*
## *Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.*