You assist with team coordination and office administration, managing tasks ranging from scheduling to IT purchasing, while also supporting onboarding processes and internal communications.
Anforderungen
- •Completed commercial education
- •First experience in assistance or project coordination preferred
- •Confident use of MS Office
- •Ideally Ariba or SAP knowledge
- •Organized and reliable personality
- •Fluent in German
- •Fluent in English
Deine Aufgaben
- •Organize meetings and business trips.
- •Schedule for the team and Group VP.
- •Register visitors and handle minor admin tasks.
- •Process purchase orders in Ariba Guided Buying.
- •Confirm receipts and support invoice verification.
- •Order IT equipment and services.
- •Manage software licenses like Adobe and Autodesk.
- •Prepare onboarding equipment for new employees.
- •Complete administrative forms.
- •Receive and distribute mail and packages.
- •Prepare data and visualize for projects.
- •Archive documents and support SharePoint access.
- •Contribute to internal IT communications.
- •Document IT results in internal magazine.
Original Beschreibung
### Your Responsibilities:
* **Team & Office Administration:** Organizing meetings and business trips, scheduling for the team and Group VP, visitor registration, handling minor admin tasks (e.g., monthly coffee billing)
* **IT Purchasing Process:** Handling purchase orders in Ariba Guided Buying, receipt confirmations, supporting invoice verification, ordering IT equipment and services, managing licenses (e.g., Adobe, Autodesk)
* **Team Support:** Preparing onboarding equipment for new employees, completing admin forms, receiving and distributing mail and packages
* **Project & Budget Support:** Data preparation and visualization, document archiving, assisting with SharePoint access and project support tasks
* **Communication & Marketing:** Contributing to internal IT communications (e.g., MyZKW App, internal magazine), documentation of IT results
### Your Profile:
* Completed commercial education (e.g., business school, vocational training)
* First experience in assistance, project coordination, or IT-related fields preferred
* Confident use of MS Office, ideally Ariba or SAP knowledge
* Organized, reliable, and communicative personality
* Fluent in German and English
## DIVERSITY IS IMPORTANT TO US
We want to be a company that values and promotes diversity, because all colors are united in light! We encourage all people to apply, regardless of gender, age, skin color, disability, sexual orientation or origin.