Human Resources Associate(m/w/x)

# Title:  Human Resources Associate ​Requisition ID: ****6006**** Grade: ****G6**** Country: ****Austria**** Duty Station: ****Vienna**** Category: ****General Service/Admin. Support**** Type of Job Posting: ****Internal and External**** Employment Type: ****Staff-Full-time**** Appointment Type: **Fixed Term - 100 series** Indicative Minimum Net Annual Salary: ****66,981**** ****EUR**** Application Deadline: ****29-Jul-2025**, 11:59 PM (Vienna, Austria time)** **Vacancy Announcement** This post is for local recruitment only. Female candidates are encouraged to apply. **FUNCTIONAL RESPONSIBILITIES** **Administration of Position Table and Support to Workforce Planning** * Provides support to UNIDO’s workforce planning, including to the Committee on Workforce Planning; * Manages UNIDO’s position table in the ERP Organizational Module (OM), in collaboration with COR/FIN on financial aspects; * Maintains UNIDO’s organizational chart, reporting relationships and roles in the OM; **Administration of Appointments** Serves as Focal Point for the administration of appointments of staff at HQ and in the Field, with minimum supervision. This requires preparation of cost estimates and offers, preparation and issuance of contracts and personnel action forms in SAP, monitoring of the contractual status of personnel, initiating timely review and follow-up action, and drafting of related correspondence. **Processing of Entitlements** * Provides or participates in briefings to staff members on conditions of service, and provides guidance and counselling to staff of all categories on entitlements; * Regular and systematic monitoring of applicable entitlements and allowances and initiating timely review and follow up actions, certification of claims for education grant, rental subsidy and dependency allowance; * Regular review and monitoring of annual leave and sick leave entitlements of field staff; * Certification of requests for issuance of UNLPs, legitimation cards, grounds passes and family certificates, and drafting of related correspondence; * Administration of travel entitlements, which requires review of eligibility to entitlements for staff and family members, timely processing of travel authorizations to ensure timely receipt of lump sum payments or tickets, and providing advice to staff members on various options available for travel entitlements and ascertain that security requirements are met; **Other** * Provision of input on Administrative Instructions, Staff Rules and ICSC Questionnaires by researching background information on administrative policies and procedures, drafting administrative circulars on HR-related issues, assisting in researching and answering administrative enquiries from sister agencies, and providing quality input to questionnaires and surveys on conditions of service in a timely manner; * Prepare notes, ad-hoc reports on staff/entitlements and statistics from SAP in various formats. **MINIMUM ORGANIZATIONAL REQUIREMENTS** **Education:** Completed higher secondary education. High school diploma or equivalent is required. *Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.* **Experience:** * A minimum of ten (10) years of working experience in human resources, administration,  in  administrative support role, preferably in an international organizations  **is required**. * Experience in handling benefits, entitlements, and contract administration, including the application of staff rules, regulations and practice in an international organization and multicultural environment, or in the UN system, **is required**. * Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, **is required****.** * Experience in and knowledge of SAP or a similar ERP system **is desirable.** **Language Skills:** Fluency in written and oral English **required**. Fluency in or working knowledge of other UN languages (Arabic, Chinese, French, Russian, Spanish) is an asset. **REQUIRED COMPETENCIES** **Core Values** WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. **Key Competencies** WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another. **NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.** **Notice to applicants:** UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org