Finance & HR Specialist(m/w/x)

## Finance & HR Specialist We are looking for a Swiss based talent to support the growth of our team **in our operations, HR, Finance and Marketing.** **Your mission** * Ensure smooth financial operations: oversee day-to-day accounting tasks such as accounts payable/receivable, reconciliations, financial reporting, and expense management. * Manage payroll & HR administration: coordinate payroll activities and maintain employee records, benefits, and contracts, from onboarding to offboarding. * Support compliance & regulatory requirements: work closely with management and external partners to ensure adherence to Swiss legal frameworks, tax regulations, and HR good practices. * Contribute to office administration: handle general administrative tasks—such as order management, record-keeping, and maintaining office documentation—to support the management team. * Build trusted relationships: collaborate with internal teams and external stakeholders (accounting partners, auditors, insurers) to foster a transparent and compliant working environment. **Your key responsibilities** ***Finance & Accounting*** * Manage daily accounting operations including general ledger, accounts payable/receivable, bank reconciliations, and monthly accruals. * Prepare and analyze monthly cash flow statements, monitor budget vs. actuals, and support year-end closing with auditors. * Handle invoicing, payment tracking, and coordinate debt collection with management. * Manage VAT filings and ensure compliance with Swiss accounting standards (Swiss CO). * Maintain asset register, oversee depreciation ***Payroll & HR Leader*** * Oversee full payroll cycle including social insurance, tax-at-source, benefits enrollment, and year-end filings and pay slip distribution * Manage employee data, contracts, onboarding, and reporting to social security authorities. * Track and administer absences, leaves (sick, parental, military), and bonus payouts. * Handle yearly social insurance declarations, establish yearly salary certificates and distribute to employees and authorities. ***Corporate, Marketing & General Admin*** * Support corporate governance: organize General Assembly, prepare minutes, and maintain shareholder register. * Manage legal and administrative documentation (contracts, NDAs, Docusign). * Assist in organizing internal and client-facing events, CRM updates, and marketing campaign support. * Maintain digital and physical archives for financial and HR-related documentation. **What you can expect** * An adventure with great talents that want to change the future with AI and delivering fascinating projects with well-known Swiss clients * A dynamic and friendly work environment * Responsibility from day one in an environment in which you can grow, contribute, and shape with your ideas * A flexible Hybrid work model * Opportunities to be involved in multiple facets of the business ## Requirements * Accounting diploma (e.g. Federal Diploma in Finance and Accounting or university degree in Finance/Business) * Minimum 5 years of experience in accounting and payroll in Switzerland * Strong knowledge of Swiss Code of Obligations and tax/social insurance regulations * Excellent organizational and multitasking skills * Proficiency in Excel and accounting/payroll software * Experienced in using digital tools and AI-based solutions to improve efficiency * Fluent in English; German and French required * Discreet, reliable, and able to handle confidential information