Executive Assistant(m/w/x)

Deine Aufgaben

• •Provide high-level administrative support to the Senior Vice President Workplaces
• •Manage all correspondence independently for timely and accurate responses
• •Format, type, and edit various materials, including reports and confidential documents
• •Maintain and update department files, records, and organizational charts
• •Receive and screen telephone calls and monitor mail entry
• •Administer department-owned email accounts
• •Create announcements and newsletters
• •Develop presentations
• •Schedule internal and external meetings and conferences
• •Coordinate and execute travel arrangements for team members
• •Complete travel expense reports
• •Monitor department cost-center budgets and approve invoices
• •Act as key contact for information management and update intranet content
• •Assist department members with administrative and coordinative tasks
• •Handle assigned operational tasks under supervision
• •Identify and correct issues in existing systems and processes
• •Support the team and management as needed
• •Order office supplies
• •Administer the shopping platform, including order management and invoice control
• •Coordinate and manage investment requests and inventory checks
• •Administer investment request workflows
• •Assist with investment applications for IT and communication support
• •Maintain master data for temporary employees and externals
• •Coordinate and administer video conferences
• •Maintain data systems as directed
• •Support office setups and moves within HQ
• •Maintain vacation overview for the team
• •Proofread documents and presentations
• •Provide information about standards and processes