Environmental Management System (EMS) Coordinator(m/w/x)

# Title:  Environmental Management System (EMS) Coordinator ​​Requisition ID: ****5602**** Grade: ****P3 (Specialist)**** Country: ****Austria**** Duty Station: ****Vienna**** Category: ****International Consultant**** Type of Job Posting: ****Internal and External**** Employment Type: ****NonStaff-Regular**** Contract Duration: **7 months** **Vacancy Announcement** TEMPORARY APPOINTMENT OF PROJECT PERSONNEL Female candidates are encouraged to apply. **FUNCTIONAL RESPONSIBILITIES** Under the direct supervision of the Chief of Asset Management and Logistics and close coordination with the Chief of Facilities Management Services, the EMS Coordinator is required to perform the following duties: * **Policy Development and Implementation:** Lead the development, implementation, and ongoing operation of UNIDO’s Environmental Sustainability Policy and Environmental Management System (EMS). Monitor and analyze EMS initiatives, review relevant documents and reports, and propose corrective actions as necessary. * **Stakeholder Coordination:** Facilitate and manage the EMS working group, engaging key stakeholders—including UNEP—during implementation. Organize and lead discussions, workshops, and strategy sessions to advance sustainability goals, ensuring compliance with ISO 14001 certification requirements. * **Research and Data Analysis:** Gather, analyze, and present data from various sources to inform EMS initiatives. Conduct assessments, trend analysis, and benchmarking studies to support strategic decision-making. * **Environmental Performance Monitoring:** Assist in defining objectives, formalizing action plans, and establishing key performance indicators to track sustainability progress. Contribute to policy development by conducting evaluations and identifying best practices. * **Survey and Needs Assessment:** Design and conduct surveys to gather insights on sustainability performance. Analyze responses, identify challenges, and prepare actionable recommendations for the EMS steering group. * **Budget and Resource Planning:** Prepare cost estimates, project schedules, and resource plans for EMS implementation. Ensure that sustainability initiatives are aligned with budgetary and operational constraints. * **Awareness and Training:** Develop and execute a communication and outreach strategy to promote environmental sustainability. Organize training sessions, seminars, and workshops to encourage staff engagement and behavioral change. * **Facilities and Operations Integration:** Work closely with Facilities Management Services to embed sustainability into infrastructure, procurement, energy management, waste reduction, and other operational functions within the organization. * **Reporting and Compliance:** Prepare reports, background papers, and strategic recommendations to guide policy decisions. Maintain documentation to support ISO 14001 certification and other environmental compliance requirements. * **Additional Duties:** Undertake any other tasks as required to enhance environmental sustainability within the organization. **MINIMUM ORGANIZATIONAL REQUIREMENTS** **Education:** Advanced university degree (Master’s degree or equivalent) in environmental management, environmental sciences, engineering and/or a related field, is **required**. **Technical and Functional Experience**: * A minimum of five (5) years of progressively responsible experience in environmental management, program management related to environmental initiatives, or related fields is **required**. * Experience in implementing an Environmental Management System (EMS) is **required**. * Proven experience in methodologies (i.e. PRINCE2) and knowledge of standards (i.e. PMI) for project management, and experience in the evaluation and oversight of environmental compliance and the development of environmental KPI is desirable. * Experience preparing and reviewing technical environmental documents, plans and reports is desirable. * Experience analyzing, interpreting and assessing compliance with complex environmental regulations and recommending and implementing solutions is an asset. * Demonstrated professionalism, planning and organizing skills, and strong client orientation are highly desirable. Training or certification in any of the below would be highly desirable: * ISO 14001, ISO 14031 or EMAS or other Environmental Management Certification * PRINCE2 (foundation or practitioner) and/or PMP (PMI) * Certified Hazardous Materials Manager (CHMM) * Environmental Health and Safety Management Specialist (EHS) **Languages**: Fluency in written and spoken English is **required**. Fluency and/or working knowledge of another official UN language, is desirable. ***REQUIRED COMPETENCIES*** ***Core values:*** WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. ***Key competencies:*** WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another. **NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.** **Notice to applicants:** UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org