You manage vendor contracts and ensure compliance with regulations while supporting operational activities. Your role includes budget control, team coordination, and facilitating R&D operations at the facility.
Anforderungen
- •Extensive experience in facility management
- •Financial controls expertise
- •Operational project coordination experience
- •Strong understanding of contracts
- •Procurement processes knowledge
- •Compliance requirements knowledge
- •Excellent collaboration skills
- •Team management skills
- •Proven track record in vendor relationships
- •Ability to ensure compliance
- •Delivering operational excellence
Deine Aufgaben
- •Oversee timely execution of vendor contract deliverables.
- •Act as point of contact for coordination.
- •Ensure adherence to procurement and legal requirements.
- •Collaborate with vendors for budget control.
- •Manage purchase orders, invoice tracking, and accruals.
- •Support preparation of Master Services Agreements.
- •Manage Statements of Work effectively.
- •Align operational activities with External Business Management team.
- •Maintain compliance with policies and regulatory standards.
- •Provide operational support for R&D meeting schedules.
- •Set up meeting rooms via the TANGO system.
- •Drive establishment of the Aspern Seestadt R&D facility.
Deine Vorteile
Family-friendly environment
Parental leave support
Bilingual company kindergarten
Work from home options
Commuting allowance or parking
Comprehensive training programs
In-house job rotation
Discounted in-house canteen
Works council events
Employee referral program
Employee recognition program
Takeda resource groups
Medical checkups
Free vaccination program
Fitness center access
Employee discounts
Employee stock purchase plan
Group accident insurance
Original Beschreibung
# Contract and Facility Management Expert
**AUT - Wien - DC Tower** | **Full time**
## Job Description
Join Takeda as a **Contract and Facility Management Expert** to oversee facility operations at our new R&D site in Aspern Seestadt. In this critical role, you will support the control of the execution of contracts and collaborate with outsourced vendors through Takeda’s Integrated Facility Management (IFM) program, ensuring operational excellence, compliance, and alignment with organizational standards.
**Key Responsibilities**
* Oversee and ensure timely execution of outsourced vendor contract deliverables while meeting service obligations.
* Act as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.
* Collaborate with our vendors and Takeda teams for budget control, managing purchase orders, invoice tracking, accruals, and financial aspects.
* Support the preparation and management of Master Services Agreements (MSAs) and Statements of Work (SOWs).
* Partner closely with the External Business Management team to align operational activities.
* Maintain compliance with Takeda’s policies, regulatory standards, and environmental, health, and safety (EHS) guidelines.
* Provide operational support, including managing R&D meeting schedules and setting up rooms via the TANGO system.
* Drive the successful establishment and efficient operations of the Aspern Seestadt R&D facility.
**Qualifications & Skills**
* Extensive experience in facility management, financial controls, and operational project coordination.
* Strong understanding of contracts, procurement processes, and compliance requirements.
* Excellent collaboration and team management skills, with a proven track record of successfully handling vendor relationships.
* Ability to ensure compliance with regulatory and organizational policies while delivering operational excellence.
This is a key operational role that requires exceptional expertise to manage the facility’s operational success and ensure seamless collaboration with Takeda’s partners and internal teams. Be a vital part of driving the success of our R&D facility.
# What we offer you:
A competitive remuneration package with a minimum salary of € 5.598,85 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary is higher and depends on your professional experience and qualifications.
* Family-friendly company environment; support with parental leave, dad month, Bilingual company kindergarten
* Work@home depending on the position / department
* Commuting allowance or parking space (tax applicable)
* Comprehensive training programs
* In-house job rotation program
* In-house Canteen with discounts or meal vouchers
* Works council (events, festivals, shopping vouchers, etc.)
* Employee Referral Program
* Employee Recognition Program
* Takeda Resource Groups
* Medical checkups
* Free vaccination program
* Fitness Center in I67
* Employee discounts
* Employee Stock Purchase Plan
* Group accident insurance
## Locations
AUT - Wien - DC Tower
## Worker Type
Employee
## Worker Sub-Type
Regular
## Time Type
Full time