You manage daily office operations and logistics, ensuring efficiency while supporting various teams with administrative tasks and facilitating communication across departments.
Anforderungen
- •Completed commercial training
- •Very good knowledge of German and English
- •Structured, independent, and solution-oriented
- •Experience in a comparable role
- •Confident handling of MS Office
- •Organizational talent with strong communication skills
- •Ability to prioritise and multitask efficiently
Deine Aufgaben
- •Manage daily office operations and organization.
- •Greet visitors and handle incoming calls.
- •Order and manage office supplies.
- •Coordinate meetings, business trips, and events.
- •Maintain and improve office processes and guidelines.
- •Assist management with organizational tasks.
- •Coordinate product shipments with logistics partners.
- •Serve as point of contact for shipping providers.
- •Create and manage shipping documents.
- •Monitor and optimize logistics for timely deliveries.
- •Provide administrative support across business areas.
- •Assist sales team with offers and orders.
- •Support other departments with internal processes.
- •Collaborate with HR on employee onboarding.
- •Promote internal communication between departments.
- •Resolve administrative challenges for smooth operations.
Original Beschreibung
# Business Support Manager
Date:
7 May 2025
Location:
Zurich, CH
Job Function:
Business
Business Unit:
Materials Analysis
We are hiring a **Business Support Manager in Buchs, Switzerland**. The Business Support Manager is responsible for the day-to-day organization as well as the operational and administrative support of the Oxford Instruments office in Zurich. This position contributes significantly to the efficiency of internal processes and works closely with various areas of the company.
**Tasks:**
* Overall responsibility for the organization and management of daily office operations
* Greeting visitors and receiving and forwarding incoming phone calls
* Management and ordering of office supplies
* Organization and coordination of meetings, business trips and internal events
* Maintenance and further development of office processes and guidelines
* Support of the management in organizational and administrative tasks
* Logistics Coordinate the shipment of our products to customers worldwide in cooperation with our logistics partners; being the point of contact for shipping service providers and external logistics partner and creation and management of relevant shipping documents (e.g. air waybills, pro forma invoices, pick lists)
* Monitoring and optimization of logistical processes to ensure on-time deliveries
* Administration & support of other business areas
* Support of the sales team by creating and processing offers and orders
* Administrative support of other specialist departments in the handling of internal processes Collaboration in the HR department, e.g. onboarding of new employees
* Promotion of internal communication and interface function between departments
* Independently solve administrative challenges to ensure smooth operations
**Qualifications:**
* Completed commercial training
* Very good knowledge of German and English, both written and spoken
* Structured, independent and solution-oriented way of working
* Experience in a comparable role (e.g. office manager, logistics administration)
* Confident handling of MS Office (Word, Excel, Outlook, PowerPoint) and good IT skills
* Organizational talent with strong communication skills and team spirit
* Ability to prioritise and multitask efficiently