Du organisierst die Büroabläufe und unterstützt das Management bei administrativen Aufgaben sowie der Koordination von Meetings und Geschäftsreisen.
Anforderungen
- •Commercial training completion
- •Very good German and English skills
- •Structured and independent working style
- •Experience in similar roles
- •Confident handling of MS Office tools
- •Strong communication and team spirit
- •Ability to prioritize and multitask
Deine Aufgaben
- •Organisieren und Verwalten der Büroabläufe
- •Besucher empfangen und Telefonanrufe weiterleiten
- •Büromaterialien verwalten und bestellen
- •Meetings, Geschäftsreisen und interne Events koordinieren
- •Büroprozesse und Richtlinien pflegen und weiterentwickeln
- •Management bei organisatorischen und administrativen Aufgaben unterstützen
- •Versand der Produkte weltweit koordinieren
- •Ansprechpartner für Versanddienstleister und Logistikpartner sein
- •Relevante Versanddokumente erstellen und verwalten
- •Logistische Prozesse überwachen und optimieren
- •Administrative Unterstützung in anderen Geschäftsbereichen
- •Vertriebsteam bei der Erstellung und Bearbeitung von Angeboten und Bestellungen unterstützen
- •Spezialabteilungen bei internen Prozessen administrativ unterstützen
- •Im HR-Bereich mitarbeiten, z. B. Einarbeitung neuer Mitarbeiter
- •Interne Kommunikation fördern und Schnittstellenfunktion übernehmen
- •Verwaltungsherausforderungen eigenständig lösen
Original Beschreibung
# Business Support Manager
Date:
7 May 2025
Location:
Zurich, CH
Job Function:
Business
Business Unit:
Materials Analysis
We are hiring a **Business Support Manager in Buchs, Switzerland**. The Business Support Manager is responsible for the day-to-day organization as well as the operational and administrative support of the Oxford Instruments office in Zurich. This position contributes significantly to the efficiency of internal processes and works closely with various areas of the company.
**Tasks:**
* Overall responsibility for the organization and management of daily office operations
* Greeting visitors and receiving and forwarding incoming phone calls
* Management and ordering of office supplies
* Organization and coordination of meetings, business trips and internal events
* Maintenance and further development of office processes and guidelines
* Support of the management in organizational and administrative tasks
* Logistics Coordinate the shipment of our products to customers worldwide in cooperation with our logistics partners; being the point of contact for shipping service providers and external logistics partner and creation and management of relevant shipping documents (e.g. air waybills, pro forma invoices, pick lists)
* Monitoring and optimization of logistical processes to ensure on-time deliveries
* Administration & support of other business areas
* Support of the sales team by creating and processing offers and orders
* Administrative support of other specialist departments in the handling of internal processes Collaboration in the HR department, e.g. onboarding of new employees
* Promotion of internal communication and interface function between departments
* Independently solve administrative challenges to ensure smooth operations
**Qualifications:**
* Completed commercial training
* Very good knowledge of German and English, both written and spoken
* Structured, independent and solution-oriented way of working
* Experience in a comparable role (e.g. office manager, logistics administration)
* Confident handling of MS Office (Word, Excel, Outlook, PowerPoint) and good IT skills
* Organizational talent with strong communication skills and team spirit
* Ability to prioritise and multitask efficiently