You manage scheduling, communication, and travel arrangements while facilitating team collaboration and handling various administrative tasks to ensure smooth operations.
Anforderungen
- •3-5 years of experience
- •Fluency in English required
- •Spanish or German language skills are a plus
- •Strong organizational skills
- •Strong communicational skills
- •Strong time management skills
- •Proactive problem-solving skills
- •Attention to detail
- •Experience in international business environment
- •Adaptability to diverse teams
- •Ability to work independently
- •Manage multiple priorities
- •High level of discretion
- •Proficiency in Microsoft Office Suite
Deine Aufgaben
- •Manage calendars and schedule meetings.
- •Facilitate communication between stakeholders.
- •Support visitors with travel arrangements.
- •Organize team communication and collaboration.
- •Assist with expense reports and invoices.
- •Coordinate international business trips.
- •Prepare and edit correspondence and reports.
- •Support special projects and initiatives.
Deine Vorteile
Interesting position in a dynamic team
Competitive benefits of an international company
Original Beschreibung
## Job Description
We are seeking a highly organized and efficient Assistant to the Executive Vice President Northern & Latin America (EVP NAMLAM) to join our team in Amstetten, Austria for 30 hours a week. In this role, you will provide crucial administrative support to the EVP and the Area Team, ensuring smooth day-to-day operations and facilitating effective communication across countries and functions:
* Manage calendars, including scheduling meetings and ensuring a proper preparation
* Act as a liaison between the EVP and internal/external stakeholders and facilitate communication between the NAMLAM countries, the Area Team and the head office
* Support visitors from our country organizations with their trip to the head office (travel arrangements, hotel bookings, meeting organization) and act as their go-to-person during their stay
* Coordinate and organize team communication and collaboration, e.g. by maintaining our communication channels, file shares
* Assist in managing expense reports, cost charging, invoice controlling, purchase orders, asset inventory, time sheets and much more
* Coordinate and organize international business trips, including visa applications, accommodations, and itineraries
* Prepare and edit correspondence, presentations, and reports
* Support special projects and initiatives as needed
## Qualifications
* 3-5 years of experience as an executive assistant or in a similar role
* Fluency in English required; Spanish or German language skills are a plus
* Strong organizational, communicational and time management skill
* Proactive problem-solving skills and attention to detail
* Experience in working in an international business environment and adaptability to work with diverse teams across different time zones
* Ability to work independently and manage multiple priorities with a high level of discretion
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
## Additional Information
**A salary in line with the market is offered for this position based on the specific qualification and professional experience.**
We are required by law to state the minimum annual gross salary for this position which is EUR 36.725,78 for a full-time contract according to the collective agreement (woodworking industry).