You provide essential administrative support, coordinate onboarding processes, manage office operations, and plan company events to ensure a smooth work environment.
Anforderungen
- •Completed commercial training or comparable qualification
- •First professional experience in a comparable position
- •Reliability and high commitment
- •Strong service orientation and organizational skills
- •Strong communication skills in German and English
- •Very good knowledge of MS Office
Deine Aufgaben
- •Provide administrative support to management.
- •Coordinate calendars and plan business travel.
- •Prepare and review employee expense reports.
- •Assist accounting with travel cost processing.
- •Manage onboarding for new employees.
- •Communicate with candidates and schedule meetings.
- •Request IT equipment and access rights.
- •Serve as the point of contact for IT support.
- •Coordinate with external IT providers.
- •Support daily office operations across teams.
- •Order and manage office supplies.
- •Assist with general accounting tasks.
- •Handle selected HR-related topics.
- •Plan and organize internal company events.
Deine Vorteile
Diverse projects
Dynamic working environment
Dog-friendly workplace
REKA checks
28 days annual vacation
Sports and team activities
Cross-departmental project involvement
In-house training initiatives
Cross-cultural working atmosphere
Original Beschreibung
## Assistant & Office Manager (50-60%) (m/f/d)
###### Permanent employee, Part-time ·Zug
---
##### Summary
Join our team in Zug, Switzerland, and support our company in operating and expanding its commercial and retail activities throughout Europe. To support our team, we are seeking a proactive and organized Assistant & Office Manager to oversee and coordinate a wide range of administrative and operational tasks.
##### Your mission
* Provide administrative and organizational support to management, including calendar coordination and business travel planning
* Prepare and review employee expense reports and assist the accounting team with related documentation and travel cost processing
* Coordinate the onboarding process for new employees in close collaboration with department heads (e.g. preparing onboarding plans, communicating with candidates, scheduling internal meetings, and requesting necessary IT equipment and access rights)
* Serve as the primary point of contact for internal IT support, coordinating with external providers
* Support day-to-day office operations across teams, including ordering and managing office supplies
* Assist with general accounting tasks and selected HR-related topics
* Plan and organize internal company events (e.g. team events, staff meetings, seasonal celebrations)
##### Your profile
* Successfully completed commercial training, e.g. office management assistant, or a comparable qualification
* First professional experience within a comparable position
* Reliability and a high degree of commitment, independence and flexibility
* Strong service orientation, willingness to work and organizational skills
* Strong communication skills (in German and English) and a confident approach to cross-hierarchical stakeholder management
* Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
##### Why us?
* Diverse projects for one of the most successful fashion companies in Europe
* A dynamic working environment characterized by team orientation and a high degree of personal responsibility
* Attractive workplace with a dog-friendly policy and excellent location
* REKA checks
* Annual vacation of 28 days
* Sports and team activities to promote health and team spirit
* Involvement in cross-departmental projects, encouraging collaboration and innovation
* In-house training initiatives to improve skills and knowledge
* A cross-cultural and multinational working atmosphere