Description

As a receptionist, you will be the welcoming face of the office, greeting visitors, managing calls, and ensuring smooth operations. Your day will involve coordinating meetings, supporting events, and providing essential administrative assistance to the team.

Requirements

• •Flexibility in working hours and responsibilities
• •Professional attitude and friendly demeanor
• •Strong teamwork skills and supportiveness
• •Willingness to adjust working hours or tasks
• •1–2 years of experience in administrative or reception role
• •Previous experience in hospitality or client service
• •Fluency in English and German
• •Confident user of MS Office and quick learner
• •Proactive working style and task management
• •Highly organized with attention to detail
• •Experience with domestic and international events

Tasks

• •Greet visitors and act as a positive ambassador
• •Serve refreshments to guests upon arrival
• •Escort guests to meeting rooms
• •Conduct morning walk-throughs of communal areas
• •Review the Outlook calendar for meeting schedules
• •Answer and direct incoming calls promptly
• •Ensure conference rooms and kitchens are stocked
• •Announce arriving clients to meeting participants
• •Provide concierge-style support for guests
• •Manage issuance of security badges
• •Organize new hire welcomes and desk setups
• •Handle incoming and outgoing mail
• •Support internal events with the Office Manager
• •Monitor the Office Management inbox and respond appropriately
• •Maintain office kitchen and pantry areas
• •Restock printers with paper and ink cartridges
• •Order and replenish office supplies
• •Communicate professionally at all times
• •Remain flexible to support changing priorities
• •Perform other duties as assigned

Tools & Technologies

Benefits