Description

In this role, you will support project management and ensure smooth office operations for the German Team. Your day-to-day responsibilities will involve coordinating fleet management, onboarding new employees, and managing various administrative tasks to enhance efficiency.

Requirements

• •5 years of relevant work experience in fleet management
• •Self-motivation and proactivity
• •Strong leadership and management skills
• •Exceptional interpersonal and communication skills
• •Solid planning, project management, and analytical skills
• •High social competence and customer orientation
• •Ability to work efficiently in a fast-paced environment
• •Excellent organizational skills and attention to detail
• •High proficiency in Microsoft Office applications
• •Proficient written and oral German and English skills
• •Highly motivated and solution-oriented
• •Service- and commercial-oriented thinking
• •Problem-solving and implementation skills
• •Computer skills including MS Office Suite

Tasks

• •Support the Assoc. Director of Project Management
• •Manage office-related requirements for the German Team
• •Establish and manage fleet management processes
• •Serve as the liaison between employees and car rental/leasing companies
• •Coordinate employee inquiries and contracts for company vehicles
• •Manage vehicle delivery coordination and damage assessments
• •Oversee and review fleet-related invoicing processes
• •Develop a deep understanding of the company's vehicle policies
• •Coordinate updates to the car policy with Fleet Management Europe and HR
• •Facilitate onboarding for new employees entitled to a company car
• •Track automotive developments and ensure regulatory compliance
• •Implement strategies to reduce fleet operating costs
• •Monitor vehicle usage and performance for efficiency
• •Prepare reports on fleet status and present findings to management
• •Coordinate vendor onboardings in SAP Ariba
• •Create and edit PRs/POs in SAP Ariba
• •Track and process invoices, including reminders
• •Ensure IT equipment is functioning properly
• •Coordinate technology for meeting rooms and workstations
• •Order IT equipment and create IT tickets
• •Process and coordinate office workflows
• •Manage mail processing and filing
• •Order office supplies for employees
• •Manage access cards and the Envoy app for building access
• •Book meeting rooms and hotels for employees
• •Coordinate the onboarding process for new starters
• •Organize onboarding training days with specific departments
• •Address requests from new starters

Tools & Technologies