Marketing and Commercial Coordinator(m/w/x)

Description

In this central role, you will drive operational efficiency by coordinating key initiatives and providing executive support to leadership while managing vital financial and administrative systems.

Requirements

• •Office management training or bachelor’s degree
• •Experience in coordination, support, or administration
• •Strong organizational and time-management skills
• •Excellent written and verbal communication skills
• •Confidence handling financial tracking and documentation
• •Fluency in English, basic German, Spanish plus
• •Strong MS Office skills and database experience
• •Proactive, reliable, and solution-oriented mindset

Tasks

• •Serve as the central contact for internal and external inquiries
• •Coordinate unit programs to ensure team alignment and operational efficiency
• •Support planning, documentation, and tracking of key initiatives
• •Optimize tools for initiative tracking and documentation
• •Maintain structured systems for contracts, databases, and records
• •Provide executive support to the Senior Director Markets
• •Manage complex calendars, travel arrangements, and expense claims
• •Prepare documentation, presentations, and briefing materials
• •Consult with colleagues on financial, procurement, and legal compliance
• •Liaise with legal, procurement, and finance departments
• •Track budgets and maintain accurate financial records
• •Optimize budget tracking and planning tools
• •Coordinate with finance and program managers
• •Manage invoices and credit card administration
• •Support annual budget planning processes
• •Organize logistics for meetings, workshops, and events
• •Assist with contract preparation and correspondence
• •Coordinate staff development and training logistics

Tools & Technologies

Benefits