Factworks
Office Manager(m/w/x)
Full-time/Part-timeOn-siteExperienced
Berlin
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KOKooku Recruiting GmbH
Head of Office Management(m/w/x)
Berlin
Full-timeOn-siteManagement
Nejo AI Summary
First point of contact for visitors, mail, and office access. C-level executive support and event coordination. 3+ years office management experience required. 28 days vacation, flexible environment.
Requirements
- 3+ years office management/workplace coordination
- Support C-level executives
- Warm, outgoing personality
- Approachability and helpfulness
- Ability to keep things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Multitasking ability
- Confidence leading others
- Clear direction giving
- Supportive leadership style
- Fluent English
- German language skills (strong plus)
Tasks
- Welcome visitors and handle mail
- Manage office access and be the first point of contact
- Provide day-to-day operational support to team members
- Address team member questions and requests
- Plan and coordinate team events and days
- Maintain office tidiness and stocked supplies
- Ensure meeting rooms are always ready
- Support a consistent workplace experience for remote employees
- Ensure remote employees have the right setup
- Lead a small team of two
- Conduct regular check-ins and feedback sessions
- Manage team member development conversations
- Ensure team members have necessary resources
- Manage the onboarding experience for new joiners
- Manage the offboarding experience for departing members
- Ensure new joiners have a great start
- Maintain office technology, including screens and video calls
- Set up meeting rooms
- Serve as the first point of contact for tech issues
- Liaise with IT for technical fixes
- Handle travel bookings and coordination for team members
- Coordinate travel for C-Level executives
- Manage flight and hotel bookings
- Oversee travel guidelines and follow-ups
- Manage vendor and service provider relationships
- Oversee facilities and supply vendors
- Manage vendor contracts
- Ensure vendor delivery and cost control
- Implement health and safety requirements
- Support the CEO with document handling
- Manage CEO scheduling
- Handle CEO correspondence
- Assist with shareholder communication
- Provide board-related administrative support
- Assist with payroll administration
- Support accounting administration
Work Experience
- 3 years
Education
- High school diploma
Languages
- English – Fluent
- German – Basic
Benefits
More Vacation Days
- Time off for extra hours worked
Flexible Working
- Flexible working environment
Modern Office
- Vibrant office in central Berlin
Learning & Development
- Continuous learning opportunities
- Internal Academy
Career Advancement
- Career growth opportunities
Informal Culture
- Diverse and supportive team
Team Events
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Kooku Recruiting GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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KOKooku Recruiting GmbH
Head of Office Management(m/w/x)
Berlin
Full-timeOn-siteManagement
Nejo AI Summary
First point of contact for visitors, mail, and office access. C-level executive support and event coordination. 3+ years office management experience required. 28 days vacation, flexible environment.
Requirements
- 3+ years office management/workplace coordination
- Support C-level executives
- Warm, outgoing personality
- Approachability and helpfulness
- Ability to keep things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Multitasking ability
- Confidence leading others
- Clear direction giving
- Supportive leadership style
- Fluent English
- German language skills (strong plus)
Tasks
- Welcome visitors and handle mail
- Manage office access and be the first point of contact
- Provide day-to-day operational support to team members
- Address team member questions and requests
- Plan and coordinate team events and days
- Maintain office tidiness and stocked supplies
- Ensure meeting rooms are always ready
- Support a consistent workplace experience for remote employees
- Ensure remote employees have the right setup
- Lead a small team of two
- Conduct regular check-ins and feedback sessions
- Manage team member development conversations
- Ensure team members have necessary resources
- Manage the onboarding experience for new joiners
- Manage the offboarding experience for departing members
- Ensure new joiners have a great start
- Maintain office technology, including screens and video calls
- Set up meeting rooms
- Serve as the first point of contact for tech issues
- Liaise with IT for technical fixes
- Handle travel bookings and coordination for team members
- Coordinate travel for C-Level executives
- Manage flight and hotel bookings
- Oversee travel guidelines and follow-ups
- Manage vendor and service provider relationships
- Oversee facilities and supply vendors
- Manage vendor contracts
- Ensure vendor delivery and cost control
- Implement health and safety requirements
- Support the CEO with document handling
- Manage CEO scheduling
- Handle CEO correspondence
- Assist with shareholder communication
- Provide board-related administrative support
- Assist with payroll administration
- Support accounting administration
Work Experience
- 3 years
Education
- High school diploma
Languages
- English – Fluent
- German – Basic
Benefits
More Vacation Days
- Time off for extra hours worked
Flexible Working
- Flexible working environment
Modern Office
- Vibrant office in central Berlin
Learning & Development
- Continuous learning opportunities
- Internal Academy
Career Advancement
- Career growth opportunities
Informal Culture
- Diverse and supportive team
Team Events
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Kooku Recruiting GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Kooku Recruiting GmbH
Industry
HR
Description
Rohr Bagger GmbH ist Marktführer für Bagger zur Kies-/Sandgewinnung. MOSER Industrieelektronik GmbH ist Spezialist für Steuerungs- und Automatisierungstechnik.
Not a perfect match?
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