Novartis Business Services GmbH
Facility Manager(m/w/x)
Full-timeOn-siteExperienced
München
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Overseeing office operations and supervising a facility team in Munich. Minimum 3 years supervisory experience in Facilities Management required. Daily operations with Google Suite, budget management, and landlord relations.
Requirements
- Bachelor degree in related discipline (preferred)
- Minimum 3 years related supervisory experience in Facilities Management
- Intermediate-advanced Google Suite knowledge
- Strong financial planning and budget management understanding
- Proactive and positive attitude
- Customer service-oriented attitude
- Team player across functions and locations
- Excellent interpersonal and communication skills
- Excellent multi-tasking, project management, organisational skills
- Ability to work in fast-paced environment and meet deadlines
- Self-starter: ability to make decisions on spot
- Willingness to travel when needed
Tasks
- Lead the Facility Team for seamless office operations
- Maintain relationships with Landlord and Building Management
- Represent WPS within the local office community
- Supervise Facility Team in Munich for smooth daily operations
- Plan and manage vacation and rostering for the team
- Set annual objectives aligned with WPS team goals
- Conduct regular career development conversations
- Hire and onboard new team members
- Train and upskill the Facility Team
- Serve as the primary point of contact for facilities matters
- Respond to facilities-related queries
- Conduct regular facility maintenance checks
- Document maintenance activities
- Coordinate preventive maintenance and repairs
- Meet with TMF Senior Manager and Janitorial Supervisor
- Review service quality and KPI scoring
- Maintain relationships with Building Maintenance Team and Landlord
- Ensure compliance with corporate security processes
- Coordinate local roll-out of global WPS initiatives
- Manage KPIs for all work streams in Munich
- Supervise planned and reactive maintenance
- Manage stock of consumables
- Oversee Handyman service
- Build strong relationships with local office communities and stakeholders
- Communicate with local office communities via email and Slack
- Inform about office news, events, and changes
- Minimize disruptions from office maintenance
- Promote WPS customer satisfaction surveys and newsletters
- Communicate IT-related topics with the IT department
- Prepare and contribute to DACH WPS team reports and meetings
- Ensure communication within the WPS team
- Coordinate with Back Office Admin for smooth processes
- Ensure compliance with German Health and Safety regulations
- Coordinate Fire Warden and First Aider trainings
- Attend ASA meetings
- Execute Site ERT Playbook and maintenance activities
- Coordinate drills with building management
- Communicate drill information to employees and ERT team
- Keep ERT training and staffing records updated
- Participate in cross-regional task forces
- Interface with IT for AV kit knowledge sharing
- Execute Space Champion duties for Munich
- Ensure compliance with SFDC security policies
- Manage visitor sign-in process
- Prevent badge surfing
- Protect data
Work Experience
- 3 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
Tools & Technologies
- Google Suite
- Google Meet
- Google Docs
- Google Slides
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of JLL and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Overseeing office operations and supervising a facility team in Munich. Minimum 3 years supervisory experience in Facilities Management required. Daily operations with Google Suite, budget management, and landlord relations.
Requirements
- Bachelor degree in related discipline (preferred)
- Minimum 3 years related supervisory experience in Facilities Management
- Intermediate-advanced Google Suite knowledge
- Strong financial planning and budget management understanding
- Proactive and positive attitude
- Customer service-oriented attitude
- Team player across functions and locations
- Excellent interpersonal and communication skills
- Excellent multi-tasking, project management, organisational skills
- Ability to work in fast-paced environment and meet deadlines
- Self-starter: ability to make decisions on spot
- Willingness to travel when needed
Tasks
- Lead the Facility Team for seamless office operations
- Maintain relationships with Landlord and Building Management
- Represent WPS within the local office community
- Supervise Facility Team in Munich for smooth daily operations
- Plan and manage vacation and rostering for the team
- Set annual objectives aligned with WPS team goals
- Conduct regular career development conversations
- Hire and onboard new team members
- Train and upskill the Facility Team
- Serve as the primary point of contact for facilities matters
- Respond to facilities-related queries
- Conduct regular facility maintenance checks
- Document maintenance activities
- Coordinate preventive maintenance and repairs
- Meet with TMF Senior Manager and Janitorial Supervisor
- Review service quality and KPI scoring
- Maintain relationships with Building Maintenance Team and Landlord
- Ensure compliance with corporate security processes
- Coordinate local roll-out of global WPS initiatives
- Manage KPIs for all work streams in Munich
- Supervise planned and reactive maintenance
- Manage stock of consumables
- Oversee Handyman service
- Build strong relationships with local office communities and stakeholders
- Communicate with local office communities via email and Slack
- Inform about office news, events, and changes
- Minimize disruptions from office maintenance
- Promote WPS customer satisfaction surveys and newsletters
- Communicate IT-related topics with the IT department
- Prepare and contribute to DACH WPS team reports and meetings
- Ensure communication within the WPS team
- Coordinate with Back Office Admin for smooth processes
- Ensure compliance with German Health and Safety regulations
- Coordinate Fire Warden and First Aider trainings
- Attend ASA meetings
- Execute Site ERT Playbook and maintenance activities
- Coordinate drills with building management
- Communicate drill information to employees and ERT team
- Keep ERT training and staffing records updated
- Participate in cross-regional task forces
- Interface with IT for AV kit knowledge sharing
- Execute Space Champion duties for Munich
- Ensure compliance with SFDC security policies
- Manage visitor sign-in process
- Prevent badge surfing
- Protect data
Work Experience
- 3 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
Tools & Technologies
- Google Suite
- Google Meet
- Google Docs
- Google Slides
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of JLL and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
JLL
Industry
RealEstate
Description
Das Unternehmen ist ein führender globaler Anbieter von Immobilien- und Investmentmanagement-Dienstleistungen.
Not a perfect match?
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