Site Management Specialist(m/w/x)

Description

You will ensure the smooth operation of the Munich and Ismaning sites by managing facilities, fleet logistics, and vendor relations while maintaining a safe and compliant workplace for the team.

Requirements

• •2–4+ years in facilities or site management, ideally with fleet and EHS exposure
• •Strong process discipline and structured documentation skills
• •Experience with accounting systems for cost tracking and budgeting
• •Ability to work independently and flexibly
• •Very good digital organization and MS Office skills
• •Proficient interpersonal skills and service-oriented mindset
• •Fluency in German and English
• •Valid EU Class B driver’s license
• •Eligibility for export licensing approval

Tasks

• •Oversee daily office, lab, and shared-space operations
• •Coordinate facility maintenance and repairs
• •Manage day-to-day matters and contract changes with the landlord
• •Review annual accounts and site-related financial documents
• •Supervise outsourced reception services
• •Manage employee-facing providers for phones, bikes, and health memberships
• •Organize and execute internal and customer-facing events
• •Document and endorse site contracts in the global management tool
• •Manage external providers for soft and hard services
• •Track performance and SLAs to resolve service issues
• •Ensure compliance with global procurement and contract processes
• •Manage the lifecycle of approximately 65 company vehicles
• •Maintain accurate driver and vehicle data per legal requirements
• •Coordinate with fleet partners on maintenance and insurance
• •Validate invoices and track total cost of ownership for the fleet
• •Support compliance with German workplace safety regulations
• •Collaborate with the external Safety Specialist and Occupational Physician
• •Maintain SOPs, asset lists, and operational documentation
• •Manage structured documentation in SharePoint and OneDrive
• •Support project-based work like internal moves or relocations

Tools & Technologies