Description

In this role, you will be the backbone of the Managing Director's office, providing essential administrative support, coordinating travel and meetings, and ensuring smooth operations for both local and Japanese expatriates.

Requirements

• •Degree in Administration or equivalent experience
• •Proficiency in Microsoft Office and willingness to work with other software (SAP, CRM tools)
• •Strong customer service and administrative mindset
• •Fluency in Japanese, German, and English
• •High level of confidentiality, discretion, integrity, diplomacy, and flexibility
• •Ability to work independently and in a structured manner
• •Full-time availability and strong commitment to being present on-site in Leverkusen

Tasks

• •Provide administrative support to the Managing Director and direct reports
• •Arrange travel and hotel bookings efficiently
• •Handle expense reports and IT requests
• •Coordinate meeting rooms and event arrangements
• •Organize logistics for visiting associates and stakeholders
• •Host visitors and ensure smooth operations
• •Follow up on key milestones and ensure timely communication
• •Track delegated tasks and monitor progress
• •Assist HR with arrangements for long-term expatriates
• •Support internal and external communication for site management
• •Organize meetings, take minutes, and follow up on deliverables
• •Assist Japanese expatriates with professional and personal translations
• •Maintain central filing of departmental records
• •Coordinate training schedules with HR
• •Create and manage purchase orders and vendors in SAP
• •Communicate administrative procedures and policies
• •Manage office supplies and related processes
• •Provide monthly reports on activities and projects

Tools & Technologies