Description

In this role, you will provide essential support to the CEO by managing tasks such as scheduling meetings, organizing travel, preparing reports, and coordinating internal events. Your day-to-day responsibilities will involve ensuring smooth communication and efficient operations across the company.

Requirements

• •Commercial training or comparable qualification
• •Several years of professional experience in a similar role, ideally in an international environment
• •Strong organizational skills, discretion, and excellent communication abilities
• •Proficiency in MS Office and modern communication tools
• •Very good command of German; good English skills are an advantage

Tasks

• •Support the CEO with strategic and operational tasks
• •Organize and coordinate appointments, meetings, business trips, and events
• •Prepare presentations, reports, and meeting minutes
• •Handle correspondence in German and English as needed
• •Manage filing systems and confidential documents
• •Host visitors and external partners as directed by the CEO
• •Forward the CEO’s decisions to relevant business areas
• •Maintain and manage contacts in Outlook, process mail and emails
• •Act as an interface between the CEO and specialist departments
• •Organize and book business trips, including visa applications
• •Manage and verify travel documents
• •Review and settle travel expenses
• •Supervise and maintain contract management
• •Administer company-relevant documents, including invoice control
• •Design and order promotional gifts in collaboration with marketing
• •Prepare and process commission statements
• •Plan and coordinate internal company events

Tools & Technologies