Workplace Services Coordinator IV(m/w/x)

Requirements

• Excellent organizational skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and prioritize demands
• Self-starter with ability to shape culture
• Ability to act with an inclusion mindset
• Maintain regular and reliable attendance
• Uphold company mission and values
• Ability to work designated schedule
• Ability to work nights and/or weekends
• Ability to work overtime
• Ability to work on mobile device or computer
• Ability to work on computer and phone simultaneously
• Ability to use telephone through headset
• Ability to work seated and standing
• Ability to lift up to 50 pounds
• Ability to grasp, pinch, and reach
• Ability to comply with PPE requirements
• Ability to travel 10% of working time
• High School Diploma or GED
• 3+ years of experience in administrative or office role
• Proficient with office equipment
• Basic computer skills
• Proficient in Microsoft Outlook, Excel, and Word
• Demonstrated ability to perform essential duties
• Familiarity with Visitor Management Systems
• Familiarity with SAP accounting and financial management

Tasks

• Create a welcoming office environment
• Welcome guests and address their needs
• Manage vendor relationships for office operations
• Serve as the primary contact for office matters
• Maintain security and control access at the reception desk
• Define processes for day-to-day office management
• Collaborate with Finance, HR, and Legal on internal policies
• Partner with HR to shape office culture
• Organize internal events and celebrations
• Assist new employees with orientation and onboarding
• Support management with office space and environment requests
• Provide guidance to administrative support for senior management
• Ensure compliance with local H&S regulations and safety standards
• Coordinate ergonomic evaluations and provide recommendations
• Maintain office supplies and inventory within budget
• Promote positive relationships with local regulatory authorities
• Facilitate safety meetings and capture meeting minutes
• Coordinate emergency response efforts and training
• Uphold company mission and values
• Train and mentor team members on processes

Work Experience

Education

Languages

Tools & Technologies