CH10 - BJB Bank Julius Baer & Co. Ltd.
Senior Management Assistant(m/w/x)
Full-time/Part-timeOn-siteSenior
Zürich
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ALAlexion Pharma GmbH
Team Assistant / Project Coordinator, Finance (EUCAN & International)(m/w/x)
Baar
Part-timeOn-siteExperienced
Nejo AI Summary
Coordinating international diaries and preparing agendas for senior finance leaders. Proven track record supporting international teams and cross-functional projects required. Reasonable accommodations provided.
Requirements
- Proven track record supporting senior leaders and teams in an international environment, balancing shifting priorities and multiple stakeholders
- Strong planning skills with ability to anticipate needs, resolve issues, and deliver to deadlines with high accuracy
- Clear, professional written and verbal communication
- Customer-oriented approach with calm, solutions-focused mindset
- Experience coordinating cross-functional projects and leadership offsites
- Collaborative, sociable, and resilient teamwork skills
- Ability to work autonomously while keeping stakeholders informed
- Excellent MS Office skills (Excel, PowerPoint, Word)
- Confident user of Concur, Coupa, and related enterprise tools
- Quick to learn new systems
- Fluency in English and German
- Commercial diploma or equivalent required
- Further education in project management preferred
Tasks
- Coordinate international diaries for senior leaders
- Anticipate and resolve scheduling conflicts
- Prepare agendas and materials in advance
- Maintain the Finance calendar
- Schedule EUCAN & International Finance LT and FP&A meetings
- Prepare monthly agendas
- Coordinate speakers and pre-reads
- Capture and circulate meeting actions
- Arrange domestic and international travel
- Manage travel itineraries and visa requirements
- Process expenses in a timely, compliant manner
- Provide travel policy guidance
- Respond to internal and external queries
- Ensure documentation is properly stored and accessible
- Provide administrative HR support
- Coordinate cross-functional workstream meetings
- Manage project trackers and follow-ups
- Raise purchase requisitions
- Support vendor creation requests
- Act as a Super User for Coupa
- Support colleagues on Concur, Travel & Expenses, and other tools
- Troubleshoot first-line queries
- Escalate issues as needed
- Coordinate Baar site forums, town halls, and community-building events
- Manage event logistics, invitations, and onsite materials
- Collect and act on post-event feedback
- Plan Finance offsites end-to-end
- Manage offsite venue, travel, budget, agendas, minutes, and actions
- Ensure offsite events run to time and budget
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- English – Business Fluent
- German – Business Fluent
Tools & Technologies
- MS Office
- Excel
- PowerPoint
- Word
- Concur
- Coupa
Benefits
Other Benefits
- Reasonable accommodations
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Alexion Pharma GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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ALAlexion Pharma GmbH
Team Assistant / Project Coordinator, Finance (EUCAN & International)(m/w/x)
Baar
Part-timeOn-siteExperienced
Nejo AI Summary
Coordinating international diaries and preparing agendas for senior finance leaders. Proven track record supporting international teams and cross-functional projects required. Reasonable accommodations provided.
Requirements
- Proven track record supporting senior leaders and teams in an international environment, balancing shifting priorities and multiple stakeholders
- Strong planning skills with ability to anticipate needs, resolve issues, and deliver to deadlines with high accuracy
- Clear, professional written and verbal communication
- Customer-oriented approach with calm, solutions-focused mindset
- Experience coordinating cross-functional projects and leadership offsites
- Collaborative, sociable, and resilient teamwork skills
- Ability to work autonomously while keeping stakeholders informed
- Excellent MS Office skills (Excel, PowerPoint, Word)
- Confident user of Concur, Coupa, and related enterprise tools
- Quick to learn new systems
- Fluency in English and German
- Commercial diploma or equivalent required
- Further education in project management preferred
Tasks
- Coordinate international diaries for senior leaders
- Anticipate and resolve scheduling conflicts
- Prepare agendas and materials in advance
- Maintain the Finance calendar
- Schedule EUCAN & International Finance LT and FP&A meetings
- Prepare monthly agendas
- Coordinate speakers and pre-reads
- Capture and circulate meeting actions
- Arrange domestic and international travel
- Manage travel itineraries and visa requirements
- Process expenses in a timely, compliant manner
- Provide travel policy guidance
- Respond to internal and external queries
- Ensure documentation is properly stored and accessible
- Provide administrative HR support
- Coordinate cross-functional workstream meetings
- Manage project trackers and follow-ups
- Raise purchase requisitions
- Support vendor creation requests
- Act as a Super User for Coupa
- Support colleagues on Concur, Travel & Expenses, and other tools
- Troubleshoot first-line queries
- Escalate issues as needed
- Coordinate Baar site forums, town halls, and community-building events
- Manage event logistics, invitations, and onsite materials
- Collect and act on post-event feedback
- Plan Finance offsites end-to-end
- Manage offsite venue, travel, budget, agendas, minutes, and actions
- Ensure offsite events run to time and budget
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- English – Business Fluent
- German – Business Fluent
Tools & Technologies
- MS Office
- Excel
- PowerPoint
- Word
- Concur
- Coupa
Benefits
Other Benefits
- Reasonable accommodations
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Alexion Pharma GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Alexion Pharma GmbH
Industry
Pharmaceuticals
Description
The company is committed to improving patient care and treatment pathways for rare diseases through innovative products.
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