Sotheby's
Client Liaison and Department Assistant(m/w/x)
Full-timeOn-siteNot specified
Genf
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Coordinating global shipping and logistics for art and luxury objects at Sotheby's. Bachelor's degree with 2-3 years in shipping roles required. Daily client-focused communication, proactive problem-solving.
Requirements
- Bachelor’s degree with 2-3 years in Shipping roles
- Fluency in English, French, and German; Italian is advantageous
- Strong knowledge of logistics, packing, and transportation methods
- Action-oriented in fast-paced, client-focused environment
- Proactive communicator and solution-oriented
- Comfortable speaking with clients and client-facing teams
- Excellent client service skills, calm under pressure
- Ability to learn quickly and apply knowledge
- Excellent communication and interpersonal skills
- Ability to work independently and as a team member
- Strong organizational skills, priority setting, multitasking
- Prior fine art shipping experience desirable
- Prior SAP experience is an advantage
- Flexibility for overtime and weekend hours when necessary
Tasks
- Provide integrated logistics expertise and exceptional service
- Liaise with vendors to procure and coordinate logistics services
- Arrange shipping and associated logistics requirements
- Work closely with Pre Sale and Post Sale colleagues
- Monitor and execute quote requests timely
- Resolve shipping and logistics inquiries and issues
- Obtain quotes from shippers and service providers
- Assess and verify shipment requirements
- Enter or validate shipment information in the system
- Apply for CITES and other applicable licenses
- Contact vendors for packing, transportation, and security
- Allocate tariffs for international imports and exports
- Monitor shipment progress and troubleshoot issues
- Liaise with Manager on shippers’ performance and KPIs
- Ship in compliance with all applicable laws and regulations
- Determine and arrange consolidated shipments
- Maintain and scan required shipment documentation
- Prepare and submit customs documents
- Coordinate and execute interoffice transfers
- Generate pre-alerts for international offices
Work Experience
- 2 - 3 years
Education
- Bachelor's degree
Languages
- English – Native
- French – Native
- German – Native
- Italian – Basic
Tools & Technologies
- SAP
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Sotheby's and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Coordinating global shipping and logistics for art and luxury objects at Sotheby's. Bachelor's degree with 2-3 years in shipping roles required. Daily client-focused communication, proactive problem-solving.
Requirements
- Bachelor’s degree with 2-3 years in Shipping roles
- Fluency in English, French, and German; Italian is advantageous
- Strong knowledge of logistics, packing, and transportation methods
- Action-oriented in fast-paced, client-focused environment
- Proactive communicator and solution-oriented
- Comfortable speaking with clients and client-facing teams
- Excellent client service skills, calm under pressure
- Ability to learn quickly and apply knowledge
- Excellent communication and interpersonal skills
- Ability to work independently and as a team member
- Strong organizational skills, priority setting, multitasking
- Prior fine art shipping experience desirable
- Prior SAP experience is an advantage
- Flexibility for overtime and weekend hours when necessary
Tasks
- Provide integrated logistics expertise and exceptional service
- Liaise with vendors to procure and coordinate logistics services
- Arrange shipping and associated logistics requirements
- Work closely with Pre Sale and Post Sale colleagues
- Monitor and execute quote requests timely
- Resolve shipping and logistics inquiries and issues
- Obtain quotes from shippers and service providers
- Assess and verify shipment requirements
- Enter or validate shipment information in the system
- Apply for CITES and other applicable licenses
- Contact vendors for packing, transportation, and security
- Allocate tariffs for international imports and exports
- Monitor shipment progress and troubleshoot issues
- Liaise with Manager on shippers’ performance and KPIs
- Ship in compliance with all applicable laws and regulations
- Determine and arrange consolidated shipments
- Maintain and scan required shipment documentation
- Prepare and submit customs documents
- Coordinate and execute interoffice transfers
- Generate pre-alerts for international offices
Work Experience
- 2 - 3 years
Education
- Bachelor's degree
Languages
- English – Native
- French – Native
- German – Native
- Italian – Basic
Tools & Technologies
- SAP
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Sotheby's and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
Sotheby's
Industry
Retail
Description
Sotheby’s is the world’s premier destination for art and luxury, promoting access to exceptional art and luxury objects through auctions and private sales.
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