Description

In this role, you will be the friendly face at the reception, managing communications and office tasks. Your day will involve coordinating meetings, supporting IT needs, and ensuring the office runs smoothly, creating a vibrant place to work.

Requirements

• •Relevant experience in a similar role
• •Minimum 3 years of experience in a support function like office manager or receptionist
• •Good knowledge of Microsoft Office
• •Excellent organisation and time management skills
• •Structured way of working and ability to prioritise
• •Collaborative, communicative, team player mindset
• •Ability to handle sensitive information with discretion
• •Fluency in German (native speaker level) and English; any other language is an added benefit
• •Valid class B driver’s licence

Tasks

• •Manage the office reception
• •Serve as the primary contact for the telephone switchboard
• •Handle daily mail and courier services
• •Oversee the reception email inbox
• •Ensure office maintenance with external suppliers
• •Maintain kitchen facilities and restock fridges
• •Manage meeting room reservations
• •Prepare conference rooms for meetings, including arranging beverages and catering
• •Coordinate office and team events
• •Act as the primary IT contact for employees
• •Coordinate employee on-boarding and off-boarding
• •Set up IT equipment for new employees
• •Manage company mobile devices and contracts
• •Order office supplies and maintain stock levels
• •Coordinate company parking and allocations
• •Support the Management Assistant with event coordination and administrative tasks

Tools & Technologies