Description

In this dynamic role, you will ensure smooth office operations while supporting the executive team. Your day-to-day responsibilities will involve managing office functions, coordinating events, and fostering a vibrant workplace culture.

Requirements

• •Professionalism and cordiality
• •Completed higher vocational education, commercial apprenticeship, bachelor, or similar
• •At least 3 years of relevant experience in office management, executive assistance, or administrative coordination
• •Fluency in German and English, both written and spoken; Swiss German is a plus
• •Proficiency in Microsoft Office and comfort with digital collaboration tools
• •Structured, detail-oriented approach with ability to juggle multiple priorities and deadlines

Tasks

• •Oversee daily office functions
• •Maintain office supplies
• •Manage vendor relationships
• •Ensure a welcoming workspace
• •Liaise with building management
• •Handle maintenance requests
• •Ensure compliance with health and safety standards
• •Organize internal and external meetings
• •Coordinate logistics for workshops and events
• •Support onboarding and offboarding processes
• •Maintain employee records
• •Assist with HR communications
• •Coordinate team activities
• •Act as a point of contact for internal communications
• •Support company-wide initiatives
• •Foster a collaborative environment
• •Provide proactive assistance to the Executive team
• •Manage calendars and meeting coordination
• •Arrange travel and expense reporting
• •Prepare reports and presentations
• •Ensure confidentiality and accuracy in documentation
• •Identify opportunities to streamline workflows
• •Improve administrative systems
• •Enhance overall efficiency
• •Take ownership of special assignments
• •Contribute to cross-functional projects

Tools & Technologies

Benefits