Description

In this role, you will support the General Manager by managing schedules, organizing meetings, and preparing essential documents. Your day-to-day responsibilities will involve liaising with stakeholders, assisting with travel arrangements, and enhancing office efficiency.

Requirements

• •Proven experience as an Executive or Administrative Assistant
• •Strong organizational and time-management skills
• •Proficiency in Microsoft Office Suite and SharePoint
• •Excellent communication skills in German and English
• •High level of professionalism, discretion, and attention to detail
• •Ability to work independently and manage multiple deadlines
• •Flexibility and a proactive mindset

Tasks

• •Manage the General Manager’s calendar
• •Schedule and prepare management meetings
• •Write meeting protocols
• •Prepare and organize documents, presentations, and reports using Microsoft 365 tools
• •Maintain files and a structured documentation system
• •Support planning and execution of internal meetings, workshops, and events
• •Liaise with internal and external stakeholders for timely communication
• •Assist with travel arrangements and expense reporting
• •Manage cost center controlling and small projects
• •Contribute to office efficiency by managing supplies and various administrative processes

Tools & Technologies

Benefits