Description

In this role, you will provide essential support to the leadership team while ensuring the office operates efficiently. Day-to-day tasks will include managing travel, coordinating meetings, and handling various administrative responsibilities.

Requirements

• •Strong interpersonal and communication skills
• •Confidence in using office equipment
• •Fast learner with excellent organizational skills
• •Customer service orientation with a pleasant demeanor
• •Ability to adapt to changing priorities and solve problems
• •Attention to detail and accuracy in tasks
• •Punctuality and reliability
• •Ability to follow directives and operate autonomously
• •Degree and relevant experience in an international environment
• •Fluency in French and English; Portuguese and/or Spanish a plus

Tasks

• •Provide high-level administrative support to top management
• •Manage international travel arrangements
• •Prepare expense reports
• •Coordinate meeting organization and legal document signatures
• •Maintain confidentiality and discretion
• •Prepare monthly reports and gather documentation
• •Translate documents as needed
• •Coordinate invoice processing and approval
• •Assist with special projects and ad-hoc tasks
• •Ensure day-to-day office operations run smoothly
• •Manage office budgets and contracts
• •Handle purchasing and expense reporting
• •Review and process invoices for accuracy
• •Organize internal events within budget
• •Perform other assigned duties